Administrative support állások, munkák

• Support the management of the Secretariat across all administrative and organizational matters
• Manage Secretariat documents and register incoming and outgoing correspondence
• Translate correspondence from and into the Hungarian language

• Review, validate, and process employee expense claims in our expense claim system in line with company policies, approval frameworks, and internal controls.
• Ensure compliance with local legislation, taxation rules (including VAT/GST), and company financial policies.

• Review, validate, and process employee expense claims in our expense claim system in line with company policies, approval frameworks, and internal controls.
• Ensure compliance with local legislation, taxation rules (including VAT/GST), and company financial policies.

• Processing of documentation, reporting and internal communications
• Coordination of shipments, interaction with warehouses and carriers; tracking delivery schedules
• Managing calendars, appointments and internal workflows
• Supporting purchasing and invoicing processes (SAP Business One)

Process customer orders accurately and efficiently while ensuring timely follow-up, stock updates, backorder reporting, invoicing, and return/claim management in line with agreed service standards...

• Receiving and processing customer spot requests for quotes and other inquiries, in some cases clarifying if necessary.
• Contacting appropriate origin/destination pricing teams for spot rates, compiling rates/creating spot offer from Quoteshop.

• Proactive diary management for busy investment bankers
• Arranging travel; organizing and providing detailed travel schedules
• Liaising with internal and external stakeholders to organize client meetings and full trip agendas
• Processing expenses and invoices in a timely manner

• Support coordination and liaison activities for the FAO-IOM Project and the ePhyto Project
• Contribute to project activities, meetings, diaspora engagement, migration-related events, and related knowledge-sharing, visibility and communication efforts

• Monitor emerging AI developments across all domains and advise IT, leadership and internal stakeholders on opportunities arising from technological advancements in AI
• Identify and evaluate AI use cases together with administrative, scientific service and research units

• Organizing and coordinating appointments, meetings, and business travel while ensuring seamless day-to-day support
• Supporting the prioritization and coordination of calendars and requests in alignment with stakeholder needs and team guidance

• Warehouse operations: You handle inbound, outbound and internal warehouse tasks following clear and defined processes.
• Data center support: You deliver materials to nearby data centers and help with basic on-site tasks.

• Review and verify submitted documents, such as transcripts and enrolment confirmations, for completeness and accuracy according to established criteria
• Maintain and update scholar records of academic progress and document submissions in relevant databases

• Financial administrative support to the UK&I teams with emphasis on billing
• Act as a subject matter expert for the business on revenue recognition, accounts receivable and accounts payable
• Receiving billing requests from the business to process in B2O/Workday

• Review and process reimbursement submissions
• Upload and code card transactions
• Ensure all supporting documentation is attached
• Follow up with employees on missing receipts, invoices, or supporting documents
• Assist with vendor selection and vendor onboarding administration

• Administration and coordination of travel activities focused on travel programme reporting and data management
• Testing and development of the Organization's travel system
• Provision of official travel in accordance with approved policies and guidelines

• Assist with entering and updating program data in databases and spreadsheets
• Check database entries for completeness and accuracy, and correct any errors identified
• Track payments made to scholarship recipients, ensuring all transactions are properly documented

• Managing the calendars of the President and CEO, including scheduling, prioritization, coordination, and follow-up of appointments
• Organizing national and international travel, including flights, hotels, transfers, itineraries, visa-related coordination, and travel expense preparation

• Collaborate closely with accountants to manage a portfolio of Special Purpose Vehicles (SPVs) while maintaining strong client relationships and ensuring high-quality service delivery.
• Assist with accounts payable/receivable and invoice management

Studierenden-Support: Du stellst durch aktive Betreuung und administrative Unterstützung einen reibungslosen Studienalltag sicher. In Deiner Rolle berichtest Du direkt an den Campus Manager Deiner Region und unterstützt ihn dabei, die Qualität der Serviceleistungen und die Zufriedenheit der...

• Coordination & organization of all activities within the Graduate School among the participating institutes and partners including events and travel
• Contribute to the development of the curriculum for the Graduate School including coordination & documentation of teaching activities