Administrative support állások, munkák

• Coordination & organization of all activities within the Graduate School among the participating institutes and partners including events and travel
• Contribute to the development of the curriculum for the Graduate School including coordination & documentation of teaching activities

• Enge Zusammenarbeit mit den Vertriebs- und Preisgestaltungsteams, um reibungslose Abläufe zu gewährleisten.
• Erstellung genauer und zeitgerechter Kundenangebote.
• Sicherstellung, dass alle Angebote den Unternehmensstandards und Kundenanforderungen entsprechen.

Strategic Gatekeeping & Correspondence: Act as a sophisticated first point of contact for internal and external stakeholders. You will manage high-level English correspondence, ensuring the CEO's communication is always professional and timely....

• Financial administrative support to the UK&I teams
• Carrying out all the billing
• Acting as a subject matter expert for the business on all areas of revenue recognition, accounts receivable and accounts payable
• Receiving billing requests from the business to process in B2O/Workday

• Organise and manage the on-fleeting process for all vehicles including pre-delivery inspection, registration, documentation etc.
• Manage the timely transport, storage and allocation of vehicles for internal teams, retailers and marketing events

• Build and nurture a strong and collaborative relationship with our German Works Council
• Act as the main liaison for interactions and consultations with the Works Council

• Administrative and organizational support to the site project management team
• Preparation and follow‑up of meetings, minutes and action tracking
• Support project controlling activities incl. invoice and variation order pre‑checks
• Maintaining project databases and analyzing cost overviews

• Handle back-office administration for vendor and site contracts within the Contracts Management System (CMS), ensuring real-time updates and clear data structures
• Draft, review, and track non-disclosure agreements (CDAs) and clinical site contracts using electronic signature workflows

• Active calendar management and comprehensive appointment coordination
• Organization of complex meetings, conferences, and business travel
• Preparation of documents, presentations, and correspondence
• Professional note-taking during internal meetings
• Maintenance of physical and electronic filing systems

Manage the SVP's complex calendar with excellent judgement: prioritise meetings, protect focus time, align scheduling with business priorities, and ensure the right topics receive the right level of attention at the right time....

Formulation of project proposals, concept notes, technical briefs, situation reports, progress and final reports, analytical papers, assessments, and other strategic documentation related to emergency preparedness, anticipatory action, disaster response, recovery, and resilience programming...

• Support the marketing team’s work
• Participation in the preparation and organization for conferences, trade shows, and other company events internally and externally
• Writing and editing high-quality B2B content, including whitepapers, technical blog posts, and case studies

• Carry out data entry and maintenance within the CRM system.
• Support in reporting and analysis, using Microsoft Excel and online tools.
• Conduct research on prospective partnerships and support in due diligence checks.

• Preparation of GAAP-to-STAT reconciliation
• Initial review of group trial balances
• Identification and posting of local GAAP adjustments, reclassifications, and corrections
• Preparation of statutory financial statements, disclosures, and supporting schedules

• Prepare proposals for public tenders, including opportunities published by space agencies, defence organisations and European institutions.
• Develop commercial offers and responses to RFIs, RFPs and other customer requests.

• Manage complex calendars
• Prepare presentations, agendas, and meeting minutes
• Organize business travel incl. documentation and expense reporting
• Coordinate appointments, also during international travel
• Plan and execute meetings, workshops, and events (logistics, catering, equipment)

Ensure the smooth day-to-day operation of the Luxembourg head office, including office supplies, postal services, meeting rooms, and general administration....

Marketing & Communication Coordinator (GER/ENG/FR) You can find all of our job offers by clicking here: /. Teoxane Laboratories were established in Geneva, Switzerland, in 2003. They are specialized in the design and manufacturing of hyaluronic acid-based dermal fillers and dermocosmetics. Teoxane...

Quality Systems & Tools Intern (6 months) Established in 1927, SICPA is a Swiss private technology company that supports the effective governance and long-term prosperity of nations. SICPA sets the pulse of sovereignty, enabling governments to protect their citizens, sovereign assets, and...

Classical assistant activities such as travel planning and appointment coordination, as well as the organisation of events (meetings, conferences, colloquia etc.) through room bookings, organization of catering, invoices etc., contact management and general correspondence (mainly in English,...