Adminisztrátor, dokumentumkezelő állások, munkák Külföldön

• A pályaépítési kivitelezési munkák során kapcsolattartás magyar és román nyelven a cég helyszíni építésvezetőjével, projektvezetőjével, illetve a Megbízó helyszíni irányítójával
• Szükséges dokumentációk fordítása

• Könyvelés-előkészítésben történő részvétel
• Fizikai állománnyal kapcsolatos napi feladatokban történő közreműködés
• Munkaidő- és jelenléti nyilvántartások, szabadságkérelmek kezelése
• Munkatársak ki- és hazautaztatásának koordinálása
• Kapcsolattartás hivatalokkal, hatóságokkal és partnerekkel

• Proactive diary management of complex calendars across multiple time zones
• Arrange internal meetings and all logistics – booking of conference rooms, guest registration, ensuring materials are organized

• Complete products returns process from creation through crediting and filing
• Assist in verifying documents for archiving purpose
• Sending shipping documents to customers
• Generating or sending reports to required recipients

• Planning and organising business trips
• Acting as the point of contact for all matters relating to our inhouse travel agency, from quotations to processing and checking travel expense reports
• Obtaining quotations and purchasing travel services

• You will support our Sales team in the creation and management of contract offers, approve them based on the sales order policy, and will monitor the entire process
• You will proactively communicate with different internal teams such as Sales, Salesforce, Fulfilment, and Finance

• Manage standard orders and periodic promotional orders across our European sales regions (France, Germany, Italy, Portugal, Spain, Switzerland, Eastern Europe, and the EMEA region)
• Take responsibility for coordinating the entire order-to-cash process

• Communication and correspondence with our international offices and partners
• Organization, preparation, and documentation of international meetings
• Task planning and coordination for the executive board
• Travel planning and organization

• Creation, processing, and monitoring of orders, quotations, contracts, and complaints
• Support for our international sales partners in countries without a local sales organization
• Monitoring delivery times, adherence to deadlines, and shipping processes, as well as handling returns and restocking

TEAM: This pivotal role ensures the smooth day-to-day operation, working in close partnership with the designated Chair / Vice-Chair and their Counsellors. It requires seamless coordination in key administrative and logistical tasks that enable the team to focus on strategic priorities, working...

• Du wirst in verschiedene Ausbildungsabteilungen integriert und eignest dir relevantes Fachwissen durch aktive Mitarbeit an
• Du übernimmst schnell Verantwortung und setzt eigene kleinere Projekte eigenständig um – selbstverständlich im Team, das dich unterstützt und dir Vertrauen schenkt

ABOUT US JK Advisory is a trusted advisory firm in the fields of blockchain and artificial intelligence. As part of our commitment to excellence, we are looking for a detail-oriented and proactive Administrative Assistant/Secretary to join our dynamic team and contribute to our success.   KEY...

• Create and update customer accounts and price lists ensuring accuracy and consistency according to established checklists
• Manage the creation and updating of surgeon profiles in the system
• Review, manage, and archive contracts, ensuring proper follow-up and compliance with organizational procedures.

• Creation of technical documentation for complex products in the field of industrial measurement technology
• Support in the further development of hardware and service documentation as well as training materials
• Close collaboration with development teams throughout the product development process

• Electronically processing and filing contracts
• Creating and preparing digital system reports
• Creating and maintaining our invoicing plans digitally
• Processing correction requests in our electronic timekeeping system
• Entering employee data into our employee database

• Provide support to the team responsible for member and affiliate services.
• Prepare routine documents, letters, presentations, and surveys, and maintain templates.
• Assist in organizing and coordinating the semi-annual event for young professionals.

• Taking on administrative and organizational tasks
• Assistance with internal/external corporate communications e.g. content development, creation and implementation for various channels
• Support in the creation of texts and editing of images and graphics

• Organization of permanently functioning routines for smooth office operations
• Contacting suppliers and service providers to ensure the stock of office supplies and, if necessary, maintenance
• Collaboration with various departments and ensuring smooth communication between departments

• Be the go-to expert for all customer and team inquiries related to BSH Gantry & Consumables
• Support sales with quotations, order processing, tracking, and invoicing
• Coordinate projects, focusing on timelines, resources, budgets, and status reports

• Enge Zusammenarbeit mit den Vertriebs- und Preisgestaltungsteams, um reibungslose Abläufe zu gewährleisten.
• Erstellung genauer und zeitgerechter Kundenangebote.
• Sicherstellung, dass alle Angebote den Unternehmensstandards und Kundenanforderungen entsprechen.