Adminisztráció, asszisztens, irodai munka állások, munkák Külföldön

On behalf of our client in Basel, we are seeking a motivated individual for a temporary role, with an immediate start for one Year, as an:Receptionist 60% (m/w/d)(Tue, Wed, Fri; flexible workdays preferred) RECEPTIONIST 60% PURPOSE: * To provide assistance for all internal and external customers as...

• Manage the CEO's calendar, scheduling, and priorities with accuracy and foresight.
• Prepare agendas, briefing materials, and follow-up documentation for meetings.
• Ensure the CEO is consistently well-prepared and informed.

Manage office operations, including scheduling, filing, and correspondence. Coordinate meetings, appointments, and travel arrangements for management. Prepare reports, presentations, and other documentation as needed. Handle incoming and outgoing communication, including emails and phone calls....

• Commercial diploma or equivalent
• 4–6 years’ experience in facilities, logistics, or office operations, with increasing responsibility
• Valid driving licence, a clean driving record and a professional driving style
• Familiarity with international organisations and protocol matters

• You are a people person & a humble team player
• Your communication skills are top-notch, and you can naturally build trust
• You are a native German speaker & business fluent in written and spoken English
• You pay attention to details & possess great organizational skills

• Manage the Ambassador’s office, provide high-level administrative support and maintain the Ambassador’s program of appointments, including travel arrangements.
• Develop and maintain internal and external networks and relationships with key stakeholders, often on behalf of the Ambassador.

• Manage complex calendars to ensure effective prioritization and alignment with business needs, including scheduling, travel, correspondence, and meeting logistics.
• Coordinate and prepare briefing materials, presentations, and reports for internal and external meetings.

• Proactive diary management for busy investment bankers
• Arranging travel; organizing and providing detailed travel schedules
• Liaising with internal and external stakeholders to organize client meetings and full trip agendas
• Processing expenses and invoices in a timely manner

Support the HR team in all administrative matters...

• Manage and prioritize the CEO’s calendar, ensuring optimal time allocation
• Organize and coordinate events, meetings, board sessions, and strategic engagements, including taking the lead in organizing our annual customer event in New York and other international events

Calendar and time management for the Managing Director is part of your daily activities, including organization of internal and external meetings, travel arrangements and creation of related expense reports...

• comprehensive support of the CEO in day-to-day business
• assist with general tasks, including scheduling appointments, calendar maintenance, travel planning, and expense management
• coordinate board meetings and draft and review meeting notes and documentations

• Primary point of contact for telephone switchboard
• Manage daily mail, courier services, and reception email inbox
• Oversee office maintenance, including cleaning company and other external suppliers or service providers
• Maintain kitchen facilities, including restocking fridges

• Monitor and manage the CHRO’s inbox and open items, including responding independently where appropriate and prioritizing correspondence on their behalf.
• Support the preparation and follow-up for meetings, conferences, and business travel.

• Provide high-level administrative support to the Marketing Director and the department, including complex calendar management, scheduling, and travel coordination.
• Prepare materials for key meetings, including agendas, ​coordinating presentations (PowerPoint/Google Slides), and reports.