Payroll and Reward Specialist

Dimensions:

    Global Diageo Business Services (GDBS) is a multi-functional shared service Centre that is managing Diageo-wide transactions across various world regions. Processes in scope are: Order to Cash, Purchase to Pay, Record to Report (Internal Reporting and Intercompany, External Reporting and Tax), Planning & Reporting, Treasury.
    GDBS Budapest plays an increasing role in the Global Shared Services strategy and governance. GDBS is a multicultural, multi-language environment.
    The Human Resources Team in Budapest is accountable for providing HR support to all Budapest-based Diageo teams (i.e. Diageo Kft.): beyond GBBS it includes other teams like Group Controllers, Global Audit & Risk, Group Treasury, etc. of a total headcount of ~1.000. The HR team is a dynamic, exciting and forward thinking place to work with a commitment to provide workable HR solutions & value adding HR partnering with the business.
    The Reward and Payroll team is the centre of expertise for these HR functions, also acting as custody of legal compliance. Activities include payroll co-ordination and –vendor management, employment taxation, reward and benefit processes; international assignments (IA) related co-ordination and various reporting activities. The team’s activities are derived from local business strategic needs and from Global Reward directions.
    Diageo FirstPoint acts as HR shared services, providing HR support in high volume HR transactions; deals with Employee lifecycle queries, case management and requests that cannot be delivered on-line.
    The Reward and Payroll Specialist supports and ensures HR payroll administration for all active and inactive employees of all Payroll and HR administration processes that are out of scope of FirstPoint activities. The role ensures effective and accurate execution of the local Recognition program.
    Dimensions:
    The Budapest HR team is part of the GDBS HR Team
    a) Financial
    Supports financial and budgeting processes by executing vendor administration tasks on time and managing overhead budget (Recognition and Benefit costs)
    b) Market Complexity
    The role supports all Budapest-based teams with managers in various functions in multiple geographies
    Purpose of Role
    To make sure that activities in the function which are out of scope of HR SSC are covered and managed efficiently.
    The role is the key contact of several 3rd party providers like payroll vendor, pension fund, healthcare fund, medical provider vendors providing benefits for employees.
    Execution of accurate and timely payroll and payments processing, annual Flexible Benefit enrolment and annual Tax Return process.

Top Accountabilities:

    Payroll
    • Ensures the accurate and timely payroll process: Co-ordinates monthly payroll closure; checks the payroll reconciliation file and works closely with 3rd party payroll provider to ensure that all data are correct before transferring the monthly payments.
    • Ensures the timely and correct calculation of the leavers’ payments and the issuance of the exit documents.
    • Ensures the continuous improvement of the payroll process.
    • Ensures compliant timesheet process to align with Hungarian legislation that serves for payroll input. Ensures proper communication to leaders ensuring the deadlines are met.
    • Ensures that relevant reports are prepared for the monthly payroll closure like payments in regards to awards, shift allowance, carrier break related payments, stand-by fees, payments for maternity leavers, IA payments.
    • Participates in the quarterly ‘Payroll Operations’ meeting with Payroll provider and Finance.
    • Updates Payroll Guideline and Flexible Benefits Policy
    • Controls the cost centre of Professional fees: making accruals and escalates if there is an overspending or significant under spending (OA5130 professional fees).
    • Participates in the preparation of internal and external reports

     

    Tax Return and Governmental reports

    • Participates in the annual local Tax return process and ensures that the process steps and requirements are communicated on time to Employees.
    • Ensures that governmental statistic reports are prepared in a timely manner.


    Benefits and Recognition

    • Coordinates the administration of annual flexible benefits enrolment and ensures that is accurate: monitoring of year-end calibration of Flexible Benefit system, ensure communication to Employees. Advises new employees on how to select FlexBen and liaise with payroll provider where necessary to.
    • Contributes to the improvement of Flexible Benefit related HR processes.
    • Ensures that benefits (vouchers, etc.) are ordered and paid in time (including the preparation of down-payment), coordination of voucher distribution for employees
    • Ensures that GDBS Celebrates awards (including long-term service award) are administered, prepared and delivered in time, supporting monthly accruals (OA5140 reward and recognition)
    • Recognition query management.
    • Ensures that benefit and recognition related employee queries are answered in a timely manner.


    Other HR administration

    • Works closely with FirstPoint coordinators and HR team to manage in-market HR admin related activities.
    • Maintains Diageo One Hungary Portal.
    • Creates Purchase Orders regarding Professional fees and Reward & Recognition fees.
    • Facilitates payroll presentation on People Manager Induction
    • Provides active support in system related changes (Timesheet: Webív and FlexBen: Netcafe)
    • Prepares and maintains regular and special reports desired by management to assist in the attainment of corporate objectives.

     

    Controls, Compliance & Risk management

    • Ensures that relevant processes are managed in line with Diageo Controls and Risk Management (CARM) expectations and there are no deficiencies. Ensures assessment of all payroll related control points.
    • Responsible for monitoring and providing up-to-date knowledge to the HR team on changes in relevant regulation, policy or procedures.
    • Co-operates with various teams and bodies to ensure compliant operation (Finance, Procurement, Legal advisors, etc.)
    • Substitutes the other Reward and Payroll Specialist in his/her absence.

Qualifications and Experience Required

  • Minimum 2 years’ experience in payroll or in related HR administrative areas in a medium to large sized organization.
  • Knowledge of Hungarian Labour Law, Social Security and Taxation related legislation-
  • Excellent oral and written communication skills both in Hungarian and English.
  • System skills: able to confidently use MS Office (Word, Excel, PowerPoint). Experience with any integrated system (e.g. SAP, Workday) is an advantage
  • Strong customer service attitude
  • Strong interpersonal and communication skills
  • Proven analytical thinking skills with the ability to solve problems in a timely manner. Uses experience to focus attention on key issues. Thinks ahead and anticipates what might go wrong.
  • Good ability on prioritisation, urgency and problem solving
  • Exceptional attention to detail.
  • High appreciation of dealing with sensitive / confidential information
  • Committed to teamwork. Understands the strengths of the team and leverages these.

Sector(s):

  • HR, Human Relations
  • HR Administration
  • HR Generalist, Specialist
  • Payroll Assistance, Social Insurance Assistance
  • Full time

Experience required:

  • 1-3 years professional experience

Required language level:

  • English - higher advanced/fit for negotiation

Job location:

Budapest, 1132 Váci út 20-26.

How to apply/ contact information:

You can apply with the „jelentkezem” button underneath.