Adminisztráció, asszisztens, irodai munka állások, munkák Külföldön

• Organization of permanently functioning routines for smooth office operations
• Contacting suppliers and service providers to ensure the stock of office supplies and, if necessary, maintenance
• Collaboration with various departments and ensuring smooth communication between departments

• Proactive diary management for busy investment bankers
• Arranging travel; organizing and providing detailed travel schedules
• Liaising with internal and external stakeholders to organize client meetings and full trip agendas
• Processing expenses and invoices in a timely manner

Support students with regular queries concerning the requirements, structure, schedule, and enrolment procedure of curricular activities (courses, master's thesis, internships, skills workshops). Support is to be provided in person, via email, and via videocall ....

Support the HR team in all administrative matters...

• Manage and prioritize the CEO’s calendar, ensuring optimal time allocation
• Organize and coordinate events, meetings, board sessions, and strategic engagements, including taking the lead in organizing our annual customer event in New York and other international events

• Placing and processing customer orders
• Monitoring deliveries, invoicing, and invoice verification
• Ship & Debit processing
• Handling RMAs
• Maintaining master data in CRM (SAP)
• Reporting to management
• Shared responsibility for the company's revenue growth and profitability

• Internal coordination of laboratory samples and scheduling of tests
• Proactive monitoring and communication of timelines and delays in laboratory testing in coordination with laboratory management

Calendar and time management for the Managing Director is part of your daily activities, including organization of internal and external meetings, travel arrangements and creation of related expense reports...

As EULAR Communities Coordinator, you will be a key member of the Member Relations & Communities team, coordinating initiatives with the EULAR National Organisations as well as supporting EULAR’s Communities in their projects and activities....

• Customer Service Management:
• Key Performance Indicators (KPIs) and Reporting:
• Compliance and Documentation:
• Special Projects and Administrative Support:
• You are a student or are looking for a first working experience

• comprehensive support of the CEO in day-to-day business
• assist with general tasks, including scheduling appointments, calendar maintenance, travel planning, and expense management
• coordinate board meetings and draft and review meeting notes and documentations

• Handle general administrative and organizational tasks
• Coordinate departmental activities and workflows
• Lead recruitment efforts and onboarding of new students
• Organize workshops, seminars, and other events
• Monitor deadlines and ensure smooth project progress

First on-site point of contact for internal employees and external service providers across all four floors of our Cologne headquarters...

• Independent correspondence and personal communication.
• Draft and manage formal correspondence (in both German and English) with doctoral candidates, applicants, and staff, both internally within the university and internationally.

• Process orders in SAP, including necessary customs and export documentation
• Create offers and proforma invoices according to approved commercial conditions
• Prepare credit and debit notes
• Manage customer accounts and follow up on payments
• Handle the return process, checking and booking returned goods

• Primary point of contact for telephone switchboard
• Manage daily mail, courier services, and reception email inbox
• Oversee office maintenance, including cleaning company and other external suppliers or service providers
• Maintain kitchen facilities, including restocking fridges

• General secretarial and administrative duties for the Research Department, including organising business trips for group members.
• Technical and organisational support for meetings and small events (room bookings, catering coordination, participant communication).

• facilitate entire sales representative activity (from lead generation/follow up to contract closure - excluding customer service and transactional activities) for designated accounts
• evaluate new inquiries (all channels) and direct to the responsible party

• Order processing: Creation, handling, and tracking of customer orders and invoicing
• Handling of quotes and customer inquiries via phone and email

• Monitor and manage the CHRO’s inbox and open items, including responding independently where appropriate and prioritizing correspondence on their behalf.
• Support the preparation and follow-up for meetings, conferences, and business travel.