Adminisztráció, asszisztens, irodai munka állások Külföldön középiskolai végzettséggel

• A pályaépítési kivitelezési munkák során kapcsolattartás magyar és román nyelven a cég helyszíni építésvezetőjével, projektvezetőjével, illetve a Megbízó helyszíni irányítójával
• Szükséges dokumentációk fordítása

• Könyvelés-előkészítésben történő részvétel
• Fizikai állománnyal kapcsolatos napi feladatokban történő közreműködés
• Munkaidő- és jelenléti nyilvántartások, szabadságkérelmek kezelése
• Munkatársak ki- és hazautaztatásának koordinálása
• Kapcsolattartás hivatalokkal, hatóságokkal és partnerekkel

• Proactive diary management of complex calendars across multiple time zones
• Arrange internal meetings and all logistics – booking of conference rooms, guest registration, ensuring materials are organized

• Front office tasks, e.g. incoming/ outgoing mail, deliveries and calls.
• Processing electronic correspondence, incl. registration of official communications
• Ordering office supplies, coffee and water
• Management of updating templates
• Reception and guest service

• Preparation of monthly sales reports and updating and maintenance of customer product databases, customer-related data, and customer price lists
• Processing of all incoming new product information sheets and advertising brochures from customers

• Complete products returns process from creation through crediting and filing
• Assist in verifying documents for archiving purpose
• Sending shipping documents to customers
• Generating or sending reports to required recipients

Independently managing the calendars and appointments of the General Counsel and Chief Compliance Officer is your primary responsibility, including coordinating both internal and external meetings, anticipating potential issues and proactively proposing solutions....

• Planning and organising business trips
• Acting as the point of contact for all matters relating to our inhouse travel agency, from quotations to processing and checking travel expense reports
• Obtaining quotations and purchasing travel services

• You will support our Sales team in the creation and management of contract offers, approve them based on the sales order policy, and will monitor the entire process
• You will proactively communicate with different internal teams such as Sales, Salesforce, Fulfilment, and Finance

• Oversee the day-to-day operations of the office, keeping the office environment organized, well-stocked, and set up for productive, enjoyable work.
• Manage relationships and contracts with vendors and service providers (cleaning, maintenance etc.), tracking invoices and budgets with Finance.

• Creation, processing, and monitoring of orders, quotations, contracts, and complaints
• Support for our international sales partners in countries without a local sales organization
• Monitoring delivery times, adherence to deadlines, and shipping processes, as well as handling returns and restocking

• Provide excellent guest hospitality to create a welcoming and professional environment for guests, clients and employees
• Coordinate and schedule meeting room bookings according to company needs
• Manage incoming calls, emails, and correspondence, direct inquiries appropriately

TEAM: This pivotal role ensures the smooth day-to-day operation, working in close partnership with the designated Chair / Vice-Chair and their Counsellors. It requires seamless coordination in key administrative and logistical tasks that enable the team to focus on strategic priorities, working...

• Du wirst in verschiedene Ausbildungsabteilungen integriert und eignest dir relevantes Fachwissen durch aktive Mitarbeit an
• Du übernimmst schnell Verantwortung und setzt eigene kleinere Projekte eigenständig um – selbstverständlich im Team, das dich unterstützt und dir Vertrauen schenkt

ABOUT US JK Advisory is a trusted advisory firm in the fields of blockchain and artificial intelligence. As part of our commitment to excellence, we are looking for a detail-oriented and proactive Administrative Assistant/Secretary to join our dynamic team and contribute to our success.   KEY...

• Managing the reception desk and waiting areas;
• Handling incoming calls;
• Coordinating clients and visitors arrivals as well as hospitality services, including refreshments, catering requests and support for events;
• Maintaining a welcoming and well-organized reception area;

• Create and update customer accounts and price lists ensuring accuracy and consistency according to established checklists
• Manage the creation and updating of surgeon profiles in the system
• Review, manage, and archive contracts, ensuring proper follow-up and compliance with organizational procedures.

• Creation of technical documentation for complex products in the field of industrial measurement technology
• Support in the further development of hardware and service documentation as well as training materials
• Close collaboration with development teams throughout the product development process

• Electronically processing and filing contracts
• Creating and preparing digital system reports
• Creating and maintaining our invoicing plans digitally
• Processing correction requests in our electronic timekeeping system
• Entering employee data into our employee database

• Support in the preparation, implementation and follow-up of HR consulting mandates in close cooperation with our consulting team, e.g. preparation of project documents in English and German, IT support, etc.
• Professional reception and hospitality of (inter-)national clients