Administrative assistant állások, munkák Németországban

• A kisebb és nagyobb létszámú munkacsoportok tevékenységének összehangolása és koordinálása
• Projektekhez kapcsolódó dokumentációk naprakész vezetése
• A napi és heti munkafolyamatok tervezése és szervezése
• Folyamatos kapcsolattartás a megbízókkal és a helyszíni vezetőkkel

• Specific responsibilities include, but are not limited to:
• Manage calendars for executives including scheduling meetings/conference rooms, both internally and externally
• Plan and coordinate logistics for internal and external meetings and events

• Support school systems and platforms, including Toddle, OpenApply, and parent portals
• Welcome visitors, parents, and staff, and provide general administrative support
• Manage student records, transcripts, and documentation
• Assist with attendance and front office processes

• Proactive diary management for busy investment bankers
• Arranging travel; organizing and providing detailed travel schedules
• Liaising with internal and external stakeholders to organize client meetings and full trip agendas
• Processing expenses and invoices in a timely manner

• Creation of airbills through UPS platform for shipment inbound and outbound between USA/Germany.
• Tracking shipments between German/USA/North America Customers.
• Oversee day-to-day shipping/receiving operations.

• Receiving goods or services on behalf of the company in a polite and efficient manner.
• Checking all received goods for accuracy
• Updating the IT system.
• Distributing goods to the correct department in a timely manner.
• Issuing materials from the stores to any requesting department in a timely manner.

• 1st/2nd level support for users (Windows, Android, iOS)
• Administration and development of our Microsoft 365 environment
• Support for the hybrid infrastructure (MS Cloud + On-Prem)
• Active Directory & group policies
• Virtualisation environments (e.g. VMware, Azure VM)

• Proactive diary management for busy investment bankers
• Arranging travel; organizing and providing detailed travel schedules
• Liaising with internal and external stakeholders to organize client meetings and full trip agendas
• Processing expenses and invoices in a timely manner

• Lead and develop EMBL Hamburg's administration team.
• Build and maintain close working relationships with EMBL Hamburg Managers.
• Advise and support the Head of EMBL Hamburg in administrative and institutional matters.
• Oversee and implement the administration control framework, including risk management.

• Acts as business liaison on Customs matters
• Supports the Senior Manager Customs on special projects
• Acts as liaison point with Customs Authorities in EMEA
• Supports external Customs audits
• Deliver training for colleagues who are not customs specialists

Active contribution to international projects in the areas of reimbursement and market access, including coordination, analysis, and substantive input on strategic topics...

WHY THIS ROLE? • Own the operational backbone of supplier contracts across countries and time zones • Turn contractual rights into usable access, reporting, and renewals—cleanly and consistently • High visibility at the interface of data, product, content teams and external providers YOUR...

• Responding to internal inquiries regarding IT support issues (help desk, first-level support) in German and English
• Analyzing, finding solutions for, and implementing solutions to hardware and software problems on site or remotely

• Provide day‑to‑day scheduling support for the Consul‑General, including arranging simple internal and external meetings and keeping diaries up to date.
• Assist with preparing and organising documents for meetings, such as collecting briefing papers and formatting presentations.

• Capture, process and maintain geodata from various customers within the Osapiens platform (including data validation, formatting and plausibility checks)
• Ensure high data quality and structured documentation of inquiries and clarifications

• Support the setup, administration, and optimization of SharePoint sites.
• Assist in the migration and restructuring of data, including replacement of existing Confluence / Wiki environments.