Asset wealth management administrative assistant frankfurt állások Németországban (adminisztrátor, dokumentumkezelő)

• Proactive diary management of complex calendars across multiple time zones
• Arrange internal meetings and all logistics – booking of conference rooms, guest registration, ensuring materials are organized

• Communication management: telephone, E-mail, postal mail including couriers
• Guest relations: receive and direct guests, parents, students, and teachers
• Administrative and clerical work
• Preparation of student school documents including updating of student records

• Organization of permanently functioning routines for smooth office operations
• Contacting suppliers and service providers to ensure the stock of office supplies and, if necessary, maintenance
• Collaboration with various departments and ensuring smooth communication between departments

• Answer incoming phone calls and take messages for staff
• Receive office deliveries and arrange couriers
• Refill office stationery and kitchen supplies
• Provide administrative support to the other offices in the absence of the Office Managers as required
• Meeting arrangements, room set up and catering orders

Office Management: Ensure the smooth day-to-day running of our Hamburg office, including supplies, equipment and meeting rooms. Be the go-to person for all things operational — from facility management to IT coordination....