Senior HR Specialist

Senior HR SpecialistIn this diverse position, you are responsible for the operational payroll process and core HR administration activities. You ensure accurate and compliant payroll processing, coordinate social insurance and pension fund matters, and guarantee compliance with Swiss labor, tax, and social security regulations.Job descriptionYou work closely with external payroll providers, insurance companies, Finance, and internal stakeholders to ensure smooth and efficient HR operations. Your responsibilities include:Payroll & CompensationCollect and validate monthly payroll data from relevant departmentsReview variable compensation elements (hourly wages, bonuses, one-time payments)Maintain and update employee master dataPrepare and transmit payroll input to the external payroll providerReview and approve payroll results in collaboration with FinanceAct as primary contact for payroll provider, pension fund, and insurance partnersCoordinate annual payroll closing activities (salary certificates, social insurance statements)Perform quarterly vacation and absence balance evaluationsSocial Insurance & BenefitsCoordinate employee registrations and deregistrations with social insurance providersManage family, paternity, disability, accident, and sickness daily allowance casesLiaise with insurance companies regarding claims and inquiriesPension Fund AdministrationCoordinate new hires, terminations, and changes with the pension fundRecord changes in salary, work percentage, and personal dataWork Permits & ImmigrationCoordinate work permits for third-country nationals with external providersManage permit renewals and cross-border commuter casesFinance & AuditsSupport year-end reconciliations and payroll audit requirementsPrepare documentation for internal and external auditsAssist with social insurance and tax auditsManage HR-related purchase orders and approvalsPrepare monthly HR reportingMonitor home office arrangements for cross-border employeesEnsure compliance with tax and social security regulationsHR Administration & Employee LifecycleSupport administrative onboarding and offboarding processesPrepare employment contracts, confirmations, and reference letters (German, English, French)Maintain and archive personnel filesUpdate and validate data monthly in Workday and AbacusContribute to Workday process improvementsEnsure HR information on the intranet is up to dateExpected ProfileEducation: HR Specialist with Federal Diploma of Higher Education (or equivalent qualification, e.g., Payroll CAS Expert)Experience5-6 years of experience in HR and payroll, including Swiss social security5-6 years of hands-on experience with Abacus and WorkdayExperience in payroll transition projects and shared services environmentsExperience in the pharmaceutical industry (Commercial or R&D) is an advantageSkills & CompetenciesStrong knowledge of Swiss labor, tax, and social security regulationsGood command of English and FrenchHigh level of accuracy, discretion, and service orientationStructured, independent, and detail-oriented working style jid960d764pn jit0208pn jiy26pn