Audit / SOX Controls / Compliance

• Partner directly with regional Payroll teams, HR, Finance and business teams to support ongoing
• compliance through the recurring review of Payroll data to ensure accuracy and completeness
• Liaise with Payroll teams and internal / external audit during the annual audit / SOX testing cycles
• Assist in developing audit programs and maintain up-to-date knowledge regarding audit tools and techniques
• Review corporate policies and procedures according to regulatory requirements to identify and address potential risks
• Evaluate and recommend improvements to Payroll practices, processes, controls (operational and financial) and internal / external stakeholders)
• Perform in-depth root cause analysis to determine cause of repeated escapes to identify gaps, continuous improvement opportunities and initiate corrective actions
• Responsible for complex (and large volume) Payroll data analytics for purposes of fulfilling internal and external audit and / or reporting related quests (as needed)
• Data Privacy Inventory
• Ensure compliance with requirement to create, maintain and inventory records of processing activities (ROPA) for the Payroll function and employee personal data (including data that sits on a server or a shelf).
• Document all instances where employee’s personal data is processed, why, what is done with it and how it is managed
• Ensure audit files are reviewed and stored in secure departmental repository

Standard Operating Procedures (SOPs) Owner

• Annually (as needed), ensure that SOPs associated with Payroll are kept current with changes to:
• Corporate IT Policies and Procedures and that all local SOX (IT) controls are documented (if location is deemed in-scope for SOX).
• Corporate Policies and Procedures and that all local SOX (Finance) controls are documented
• At a minimum, the SOPs should include who is responsible for the control, when and how it is performed, and what evidence will support the control
• Additionally, ensure Payroll Department senior management reviews the SOPs at least annually.
   

Payroll System Administration Oversight

• Collaborate with local Payroll teams to ensure they: Maintain systems access and security to ensure data integrity and identify anomalies.
• Timely grant, modify and terminate Payroll system user access in accordance with established standard work.
• Partner with the Payroll system third party service provider on troubleshooting and technical-related issues
• SOX IT Logical Access Controls Operation (if location is deemed in-scope for SOX):
• Execute and document SOX IT Logical access controls related to the Payroll system, in accordance with established standard work
• Maintain all evidence supporting the execution and review of the controls for internal and external audit purposes

Payroll Data Request Ticketing System Case Administrator

• Manage audit and compliance Payroll ticketing system data requests.
• Review, work and complete user requests timely
• Ensure information provided and user access granted, modified and terminated is performed in accordance with established standard work, while adhering to Thermo Fisher’s Global Employee Personal Data Privacy Policy

Ad Hoc Projects: Collaborate with the Payroll Team on ad hoc projects, as needed.