Állás részletei
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Cég neve
IOTA
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Munkavégzés helye
1074 Budapest, Dohány utca 12-14.
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Egyéb juttatások
- Mobiltelefon
- Cafeteria
- Szakmai tréningek
- Munkába járás támogatás
- Egészségbiztosítás
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Munka típusa
- Teljes munkaidő
- Alkalmazotti jogviszony
- Rugalmas munkaidő
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Biztosított eszközök
- Laptop
- Monitor (1 db)
- Windows
- Mobiltelefon
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Elvárások
- Angol felsőfok
- 3-5 év tapasztalat
- Középiskola
Állás elmentve
A hirdetést eltávolítottuk a mentett állásai közül.
A hirdetés adatait sikeresen elküldte az email címére.
Állás leírása
Responsibilities
Intra-European Organisation of Tax Administrations (IOTA) is looking for an experienced, highly motivated expert with fluent English knowledge to be part of our international team as full-time for 2 years with possibility for extension
Event Specialist
being responsible for supporting the preparation and delivery of all Administrative Activities as well as performing general administration of the office.
General Administration
Fulfill the tasks as the Front Desk Officer of the Secretariat
Event Specialist
being responsible for supporting the preparation and delivery of all Administrative Activities as well as performing general administration of the office.
General Administration
Fulfill the tasks as the Front Desk Officer of the Secretariat
- Send out documents and correspondence (post or e-mail)
- Contact member and associate member countries and international partner institutions according to the requirements of the tasks
- Ensure the regular maintenance of contacts database, address lists
- Process documents (typing, scanning, photo-copying, binding etc.)
- General tasks of the office running; rules of office building, office supplies
- Prepare and arrange meetings
- Provide assistance in the establishment and maintenance of electronic archiving
- Translate different written materials as well as interpret for the international staff of IOTA from Hungarian into English and vice versa
- Provide general office support to the Secretariat members
- Carry out travel arrangements for missions (registration and hotel booking, flight/train tickets) for all events organized by the Secretariat or participated by the Staff
- Manage Staff calendar
- Provide assistance in Staff meetings, reporting on actions and addressing issues related to the assignment
- Draft and compile the following set of (on-line and printed) documents for the following administrative events: Administrative Session of the General Assembly, PCP Forum, Executive Council meetings, IOTA Talks, Working Groups (Task Teams, Project Groups, etc) , other administrative events:
- Invitation package
- Pre-event information package
- Post-event information package
- Compilation of presentations and hand-outs for participants, etc.
- Note taking at the event, preparation of the draft summary records, resolution of the General Assembly
- Management of the logistics of all the above-mentioned activities
- Manage the registration of participants, update and send the list of participants to the hotel and other logistics (social meal arrangements, group sightseeing and transfers in Hungary etc.)
- Arrange the printing of the materials if needed
- Participate in the search and selection of possible venues
- Compile and deliver the materials, stationaries and equipment for administrative events
- Publish material and information about administrative activities of IOTA on website
- Arrange digital meetings (fixing date and time, sending joining link, etc.)
- Liaise with IOTA member countries and international institutions regarding administrative and logistical matters relating to organisation of administrative events
- Provide general support to the preparation and delivery of institutional development activities
- Perform other tasks assigned by the 1st Line Manager
Requirements
- Preferably university degree
- A minimum of three years of relevant professional experience in organization of trainings
- Fluent English knowledge, other language knowledge is an asset
- Previous experience with an international team and/or environment is an asset
- Competence in the use of IT, MS Office and web-based applications.
- Have excellent communication, organisation and editing skills
Nice-to-have
- 3-5 years professional experience
- Have a good command of English and fluent in Hungarian
What we offer
- Highly professional working environment at an international organisation
- Being part of an international team
- Competitive salary with bonus option
- Monthly 50,000 HUF cafeteria
- unlimited EU mobile phone usage
Workplace extras
- Cafe
- Bicycle storage
Company info
IOTA’s main activity is organising workshops and forum meetings offering participants from various member tax administrations the opportunity to share their views and experiences and develop best practices with the aim of improving its members’ tax administrations. IOTA also delivers practical and applicable publications for its members and promotes cooperation both between its members as well as with other international and regional organisations.
How to apply
After clicking on the 'Apply' button please don't forget to upload your CV.
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