Administrative assistant time állások, munkák Németországban

• Providing administrative support to the MD and Frankfurt Legal Team
• Maintaining detailed calendars and prioritizing meeting requests
• Coordinating internal meetings with senior leaders and high level stakeholders at the firm and forming good relationships with Executive Admins throughout the firm

• Proactive diary management for busy investment bankers
• Arranging travel; organizing and providing detailed travel schedules
• Liaising with internal and external stakeholders to organize client meetings and full trip agendas
• Processing expenses and invoices in a timely manner

• General office management and day-to-day organizational tasks for our international division
• Independent drafting of internal and external correspondence in German and English
• Support onboarding of new employees (administrative setup, coordination with internal interfaces)

• Creation of airbills through UPS platform for shipment inbound and outbound between USA/Germany.
• Tracking shipments between German/USA/North America Customers.
• Oversee day-to-day shipping/receiving operations.

Familiarise yourself with the processes and structures of the International Administration Unit, supported by a structured induction period of several weeks within this Unit....

• Support executives with scheduling, travel, meeting preparation, and follow-up tasks.
• Prepare reports, presentations, and correspondence with accuracy and discretion.
• Assist in coordinating cross-departmental initiatives and internal communications.

• Assisting in the development and delivery of workshop concepts, enablement sessions, and learning formats
• Collecting and structuring data to support our IT colleagues in integrating relevant topics into the HR system
• Preparing and facilitating stakeholder meetings, team meetings, and workshops

• Acting as the main administrative support for the Berlin office
• Coordinating day-to-day office operations and ensuring the office runs smoothly
• Managing office supplies, equipment and supplier relationships
• Supporting meeting logistics, office access and new starter setup

• Preparation of monthly sales reports and updating and maintenance of customer product databases, customer-related data, and customer price lists
• Processing of all incoming new product information sheets and advertising brochures from customers

• Manage and respond to distributor inquiries in a timely and professional manner
• Process and follow distributor orders and requests accurately and ensure smooth and timely order fulfillment

Active contribution to international projects in the areas of reimbursement and market access, including coordination, analysis, and substantive input on strategic topics...

• Reviewing certification documents for completeness, accuracy, and plausibility in line with ISCC requirements
• Managing and responding to inquiries from system users via email and phone in a timely and professional manner

• Oversee the day‑to‑day management and maintenance of our office facilities
• Plan, procure, and manage IT hardware, office equipment, and furniture
• Coordinate and supervise external service providers such as technicians, craftsmen, and maintenance partners

• Handling administrative tasks and supporting payroll activities within the HR department (time management, salary preparations, temporary contractors)
• Establishing and maintaining personnel files in SAP, the payroll and time management system

• Implement global workplace experience standards and programs in the Berlin office, under guidance from the Lead.
• Assist with day-to-day office operations, including facilities coordination and support with vendors (cleaning, security, catering, maintenance).

• Act as SME for Workday (HCM Core, Time, Absence, Talent Optimisation and Advanced Compensation) and its integrations, advising stakeholders on capabilities and best practices
• Translate business requirements into scalable, fit-for-purpose system design

• Lab organization duties including ordering, inventory, and equipment management
• Assisting in writing and revising technical documents and protocols
• Experimental troubleshooting and help with lab procedures (molecular biology techniques, genotyping, animal surgery and injections)

• Maintain and update corporate legal files, organizational charts, and company overviews
• Coordinate and execute notary meetings and official filings
• Manage complex calendars and appointments
• Prepare travel itineraries and expense reports

• Executive support: Calendar management for the VP Regional General Counsel (GC) Europe, Middle East & APAC
• Travel coordination: Booking business trips and handling expense reports for the VP GC and Legal Team Berlin