Administrative assistant part állások, munkák Németországban

• General office management and day-to-day organizational tasks for our international division
• Independent drafting of internal and external correspondence in German and English
• Support onboarding of new employees (administrative setup, coordination with internal interfaces)

• Creation of airbills through UPS platform for shipment inbound and outbound between USA/Germany.
• Tracking shipments between German/USA/North America Customers.
• Oversee day-to-day shipping/receiving operations.

• Deploy network system upgrades at CONUS and OCONUS field sites.
• Become site focal for the program and coordinate installations.
• Provide onsite support for troubleshooting and problem resolutions.
• Perform network maintenance and upgrades.
• Provide documentation and reporting.

Familiarise yourself with the processes and structures of the International Administration Unit, supported by a structured induction period of several weeks within this Unit....

• Support executives with scheduling, travel, meeting preparation, and follow-up tasks.
• Prepare reports, presentations, and correspondence with accuracy and discretion.
• Assist in coordinating cross-departmental initiatives and internal communications.

• In your role as team head, you are responsible for leading a team (approx. 8 persons) both professionally and disciplinarily
• You develop the team members according to the requirements and promote collegial collaboration within your team, within CRT, and with other areas at ZEISS

• Assisting in the development and delivery of workshop concepts, enablement sessions, and learning formats
• Collecting and structuring data to support our IT colleagues in integrating relevant topics into the HR system
• Preparing and facilitating stakeholder meetings, team meetings, and workshops

• Preparation of monthly sales reports and updating and maintenance of customer product databases, customer-related data, and customer price lists
• Processing of all incoming new product information sheets and advertising brochures from customers

• Holistic technical support and housekeeping of the SAP system environment
• Management of transport systems, job scheduling, and system copies
• Responsibility for certificate management and interface monitoring
• Management of output connections and coordination of the authorization system

• Manage and respond to distributor inquiries in a timely and professional manner
• Process and follow distributor orders and requests accurately and ensure smooth and timely order fulfillment

• Reward Program Delivery & Operations: Execute annual reward cycles; administer day-to-day processes; maintain data integrity in Workday.​
• System Configuration & Automation: Support Workday configuration changes; test system enhancements and validate quality; document processes and updates.​

• Administer, configure, and maintain the Salesforce platform (Sales Cloud, Service Cloud, or others as applicable), including user management, profiles, roles, and permissions
• Design and implement workflows, validation rules, custom reports and dashboards

• Development and creation of detailed assembly instructions for low- and medium-voltage cable accessories and terminations
• Close collaboration with specialist departments, product managers, and technical experts to research and validate information

• Implement global workplace experience standards and programs in the Berlin office, under guidance from the Lead.
• Assist with day-to-day office operations, including facilities coordination and support with vendors (cleaning, security, catering, maintenance).

• Creating, maintaining, and deleting product data in the SAP R3 material master
• Checking, supplementing, and updating product data in a PIM system for BBC Cellpack print and online catalogs
• Creating electronic catalogs in accordance with BMEcat standard and ETIM classification

• Act as SME for Workday (HCM Core, Time, Absence, Talent Optimisation and Advanced Compensation) and its integrations, advising stakeholders on capabilities and best practices
• Translate business requirements into scalable, fit-for-purpose system design

• Receiving goods or services on behalf of the company in a polite and efficient manner.
• Checking all received goods for accuracy
• Updating the IT system.
• Distributing goods to the correct department in a timely manner.
• Issuing materials from the stores to any requesting department in a timely manner.

Orchestrate senior-level executive support for C-level leaders, ensuring seamless alignment of priorities, schedules, meetings, travel, and highly confidential matters in a complex, fast-paced environment....

• Organization and execution of crew changes (correspondence with agencies, flight bookings, visa formalities, briefings)
• Selection of officers and crew ranks and coordination of mission planning
• Checking and applying for travel documents, visas and certificates
• Control of personnel appraisals