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• Arrange international flights, accommodation and transport for our field teams and recruitment candidates.
• Manage travel changes, bookings, enquiries and other logistical arrangements.
• Maintain internal records, documentation and schedules.

Supervise office soft and hard services, managing service expenses and monthly acceptance processes, handling expense and process management through the DataLink system....

• Reviewing missing or incomplete customer information
• Verifying data against official government portals
• Comparing it with downloaded customer data
• Support the team in collection of data needed
• Maintaining the validated information in Excel

What You’ll Do: •Support the administration and monitoring of sales promotion programs •Assist with the registration and settlement of promotional activities •Collect and check invoices and supporting documents received from customers •Verify that all required documentation is complete and accurate...

• Be the first contact for student teams and clubs working on innovation projects.
• Track each team’s progress, needs and next steps in a shared tracker.
• Help plan and run events such as pitch nights, workshops and team meetings.
• Match student teams with mentors from industry and the university.

• Management of project documents throughout their entire lifecycle
• Development and improvement of document management processes, guidelines and standards
• Support of administration and continuous optimisation of document management systems and tools
• Quality and completeness checks of documentation

What You’ll Do: •Support Sales Team for the daily operation and overall business processes including administration, system update, reports etc. •Support Sales Assistants’ work in daily administration •Ensuring accuracy and up-to-date status of product and order data in company systems •Support in...

• -do, collaborative attitude
• Detail oriented
• Ability to quickly learn and understand established procedures and processes
• Critical thinker, willing to ask questions and get help when needed

• Independently process insurance policy onboardings, offboardings and mutations accurately and on time
• Handle high volumes of structured, recurring operational tasks with care and consistency

• Support in the organization and execution of round tables as well as commercial sponsorship activities, particularly in connection with contract processes
• Creation of purchase requisitions (POs) for speaker honoraria and sponsorship activities

• Manage front office activities, including reception, visitor management, telephone services and the central email inbox
• Provide administrative and organizational support across departments and contribute to the smooth day-to-day operation of the office

• Manage calendars, travel arrangements, expenses, and meeting logistics.
• Coordinate leadership meetings, workshops, governance forums, and business reviews.
• Prepare presentations, agendas, meeting materials, and business documentation.

You keep our office organized, welcoming, and ready for growth: from maintaining common areas and supplies to coordinating vendors and ensuring our workspace always feels professional....

Support the administration of the archive of the different Programmes through the ESO Information Repository system (PDM) by generating and maintaining folder structures, updating metadata and populating the folders according to the Programmes' evolution....

• Processing and coordination of customer inquiries in close cooperation with sales colleagues
• Creation, processing and filing of offers and contract-related documents
• Administrative and preparatory support for contract processes within the DACH region