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Supervise office soft and hard services, managing service expenses and monthly acceptance processes, handling expense and process management through the DataLink system....

• Administration
• Discuss the actual shipment with the purchasers/ forwarders
• Checking the previous day arrivals
• Tracking the new shipments
• Cargo organization
• Managing the shipments in Cello/ FIS
• Using internal systems
• Checking emails

• Be the first contact for student teams and clubs working on innovation projects.
• Track each team’s progress, needs and next steps in a shared tracker.
• Help plan and run events such as pitch nights, workshops and team meetings.
• Match student teams with mentors from industry and the university.

• Management of project documents throughout their entire lifecycle
• Development and improvement of document management processes, guidelines and standards
• Support of administration and continuous optimisation of document management systems and tools
• Quality and completeness checks of documentation

• Manage calendars, travel arrangements, expenses, and meeting logistics.
• Coordinate leadership meetings, workshops, governance forums, and business reviews.
• Prepare presentations, agendas, meeting materials, and business documentation.

• Processing and coordination of customer inquiries in close cooperation with sales colleagues
• Creation, processing and filing of offers and contract-related documents
• Administrative and preparatory support for contract processes within the DACH region

• Campus: Campus des Nations
• Department: Secondary School Administration
• Contract type: Part-time (30 hours per week - 40 weeks per year) - 1-year fixed-term contract
• Start date: February 1st, 2027
• Application deadline: November 6th, 2026
• Reference: 400 031

• Campus: Campus des Nations
• Department: Secondary School Administration
• Contract type: Part-time with variable hours (Baseline 30 hours per week, 40 working weeks per year) - 1-year fixed-term contract

• Manage pick slip generation, prioritisation and release, resolving order entry errors before warehouse processing
• Act as the key contact for Customer Service on order exceptions, shortages, backorders and fulfilment constraints

• Support in the organization and execution of round tables as well as commercial sponsorship activities, particularly in connection with contract processes
• Creation of purchase requisitions (POs) for speaker honoraria and sponsorship activities