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• Arrange international flights, accommodation and transport for our field teams and recruitment candidates.
• Manage travel changes, bookings, enquiries and other logistical arrangements.
• Maintain internal records, documentation and schedules.

• You will participate in internal trainings and learn all about VAT to provide a great client experience.
• You will analyze complex VAT data to prepare indirect tax reports for our multinational clients based on country-specific guidance.

• Keep the company systems (MiniCRM, SharePoint) in order: projects, tasks, client data and documents up to date, in the defined structure
• Quality management administration (ISO 9001): document register, change control and CAPA records, scheduling audits and trainings

Supervise office soft and hard services, managing service expenses and monthly acceptance processes, handling expense and process management through the DataLink system....

What You’ll Do: •Support the administration and monitoring of sales promotion programs •Assist with the registration and settlement of promotional activities •Collect and check invoices and supporting documents received from customers •Verify that all required documentation is complete and accurate...

• Administration
• Discuss the actual shipment with the purchasers/ forwarders
• Checking the previous day arrivals
• Tracking the new shipments
• Cargo organization
• Managing the shipments in Cello/ FIS
• Using internal systems
• Checking emails

• Be the first contact for student teams and clubs working on innovation projects.
• Track each team’s progress, needs and next steps in a shared tracker.
• Help plan and run events such as pitch nights, workshops and team meetings.
• Match student teams with mentors from industry and the university.

• Management of project documents throughout their entire lifecycle
• Development and improvement of document management processes, guidelines and standards
• Support of administration and continuous optimisation of document management systems and tools
• Quality and completeness checks of documentation

You keep our office organized, welcoming, and ready for growth: from maintaining common areas and supplies to coordinating vendors and ensuring our workspace always feels professional....

Support the administration of the archive of the different Programmes through the ESO Information Repository system (PDM) by generating and maintaining folder structures, updating metadata and populating the folders according to the Programmes' evolution....

• Campus: Campus des Nations
• Department: Secondary School Administration
• Contract type: Part-time (30 hours per week - 40 weeks per year) - 1-year fixed-term contract
• Start date: February 1st, 2027
• Application deadline: November 6th, 2026
• Reference: 400 031

• Processing and coordination of customer inquiries in close cooperation with sales colleagues
• Creation, processing and filing of offers and contract-related documents
• Administrative and preparatory support for contract processes within the DACH region

• Campus: Campus des Nations
• Department: Secondary School Administration
• Contract type: Part-time with variable hours (Baseline 30 hours per week, 40 working weeks per year) - 1-year fixed-term contract

Process supplier and contractor invoices end-to-end, including checking accuracy against purchase orders/contracts, entering and tracking payments on internal finance systems, resolving queries, ensuring payments are made accurately and on time, and resolving issues with payment processes or...

• Support in the organization and execution of round tables as well as commercial sponsorship activities, particularly in connection with contract processes
• Creation of purchase requisitions (POs) for speaker honoraria and sponsorship activities