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KEEP BATON TRANSPORT'S FLEET SAFE, COMPLIANT, AVAILABLE, AND READY FOR EVERY JOURNEY. You will help maintain one of Europe's most reliable transport fleets by ensuring that maintenance, compliance, documentation, repairs, suppliers, and fleet administration all work together seamlessly. Working...

ENSURE BATON TRANSPORT'S FLEET IS PROPERLY PROTECTED, PROFESSIONALLY ADMINISTERED, AND FULLY SUPPORTED THROUGHOUT ITS OPERATIONAL LIFECYCLE. You will take ownership of our fleet insurance and claims processes while supporting the Fleet & Maintenance Team with vehicle administration, supplier...

Supervise office soft and hard services, managing service expenses and monthly acceptance processes, handling expense and process management through the DataLink system....

Task List 1.Expenses a.Gather all relevant expense data, update project finance dashboards and save the supporting documents to the planned invoice’s folders. b.Split routine central expenses by project for invoicing e.g. Tableau 2.Project Placements Updates a.Update the placements in Salesforce...

• Draft the yearly VAT Legislative Changes Summary.
• Archive VAT summaries and newsletters; ensure correct recording and naming conventions.
• Upload summaries and signed agreements to the relevant sites/trackers (e.g., VAT News).
• Record summaries, initiatives, invoices and feedback in dedicated trackers.

• reviewing and organizing product information
• supporting data accuracy
• helping with reporting and dashboards

You keep our office organized, welcoming, and ready for growth: from maintaining common areas and supplies to coordinating vendors and ensuring our workspace always feels professional....

• Support in the organization and execution of round tables as well as commercial sponsorship activities, particularly in connection with contract processes
• Creation of purchase requisitions (POs) for speaker honoraria and sponsorship activities

• Processing of dealer enquiries on warranty topics for all D-A-CH markets
• Processing of dealer enquiries regarding parts goodwill in accordance with regulations
• Supporting Ford dealers with enquiries regarding warranty processing or general warranty topics using warranty manual and related documents

Manage customer order processing by verifying order accuracy, pricing, VAT, compliance, and ensuring complete and correct documentation...

• Electronically processing and filing contracts
• Creating and preparing digital system reports
• Creating and maintaining our invoicing plans digitally
• Processing correction requests in our electronic timekeeping system
• Entering employee data into our employee database

Working with our international clients, potential clients, notaries, law firms and other stakeholders, analyzing and interpreting documents, regulations and procedures (including KYC and compliance requirements) in relation to our clients' legal and tax obligations, ensuring all activities are...

• Own the end-to-end activation process for new restaurant partners, from technical setup and menu integration through to Go-Live, with speed and precision.
• Manage multiple restaurant onboardings simultaneously, maintaining accuracy and attention to detail across every activation.

• Proactive diary management for busy investment bankers
• Arranging travel; organizing and providing detailed travel schedules
• Liaising with internal and external stakeholders to organize client meetings and full trip agendas
• Processing expenses and invoices in a timely manner

• Preparing and finalising conflict check reports using the firm's conflicts database to be sent to attorneys, analysts, and other staff
• Analysing standard new business and lateral conflicts checks such as advisory, NDAs, transactional checks, and others

• Review and manage SAP sales orders to ensure correctness, completeness, and proper configuration.
• Communicate aligned sales order configurations to sales teams worldwide in a clear and structured manner.
• Create, update, and adjust production plans in SAP based on approved sales order configurations.

Ensure the smooth day-to-day operation of the Luxembourg head office, including office supplies, postal services, meeting rooms, and general administration....