Junior kontroller állások Svájcban (adminisztráció, asszisztens, irodai munka)

Calendar & Time Management: Anticipate priorities and manage schedules with precision, including booking meetings, conference rooms, and technical resources to keep focus on strategic tasks....

• Completed commercial or administrative training (KV EFZ or equivalent qualification); a Bachelor's degree is a plus.
• Several years of relevant administrative experience, ideally in an academic, research, or healthcare environment.

• Managing and drafting correspondence with external partners, including confidential information
• Planning, preparing and following up on meetings and projects
• Organising and managing staff travel schedules including meetings at conferences
• Preparing agendas for and taking minutes of management meetings

• Manage and execute rental and service contracts for the Switzerland Innovation Park Basel Area and Basel Area Business & Innovation, including invoicing and related correspondence 
• Prepare, manage, and file contracts and other administrative documents 

• Act as a first point of contact for HR-related questions and staff management issues within the Embassy.
• Process local payments and purchases using credit cards, raise requisitions, file invoices and documents.
• Supporting the payroll team to ensure staff are paid on time.

• Prepare, review, and maintain contracts, amendments, and related documentation in accordance with company policies and legal requirements. 
• Track contract obligations, deliverables, deadlines, renewals, and performance metrics to ensure compliance with terms and conditions. 

• Provide administrative support to the Executive Assistant
• Assist with documentation and correspondence related to export controls and sanctions compliance
• Maintain and organize physical and digital files, including contracts, certificates, and regulatory documents

• Welcome and assist international VIP and UHNWI guests with discretion and professionalism
• Ensure smooth daily reception routines, including call and email handling in English and German
• Manage mail, courier deliveries, and correspondence