Host manager állások Németországban (adminisztráció, asszisztens, irodai munka)

You keep our office organized, welcoming, and ready for growth: from maintaining common areas and supplies to coordinating vendors and ensuring our workspace always feels professional....

Executive Calendar & Meeting Management: You manage and optimize a complex calendar, prioritize requests and ensure meetings have a clear purpose, agenda and appropriate preparation...

• Environment & Supplies: Maintain a professional and inspiring office space. Manage the 'order shop' by procuring stationery, kitchen supplies, and equipment.
• Visitor Experience: Act as the first point of contact, hosting visitors and ensuring a warm, professional welcome.

• Receiving goods or services on behalf of the company in a polite and efficient manner.
• Checking all received goods for accuracy
• Updating the IT system.
• Distributing goods to the correct department in a timely manner.
• Issuing materials from the stores to any requesting department in a timely manner.

• Specific responsibilities include, but are not limited to:
• Manage calendars for executives including scheduling meetings/conference rooms, both internally and externally
• Plan and coordinate logistics for internal and external meetings and events

• Support school systems and platforms, including Toddle, OpenApply, and parent portals
• Welcome visitors, parents, and staff, and provide general administrative support
• Manage student records, transcripts, and documentation
• Assist with attendance and front office processes

• Managing correspondence, including the issue of calls for participation
• Managing and updating distribution lists within EUROfusion
• Organising meetings (meeting room booking, Video Conference arrangements, support to guests, etc.)
• Organising travels for Programme Management Unit staff

Provide comprehensive day to day support to the Vice President Engineering Global & Vice President Operations EU by taking over strategic coordination and hands on administrative ownership: - manage multiple calendars - preparation of presentation material, agendas and meeting minutes - arrange VP...

• You ensure exclusive customer service and are the first contact person for our customers.
• You will receive customers and customs control staff at the Oberhausen site.
• As the connection between the warehouse and customers, you ensure smooth communication and drive forward logistical adjustments.

• Executive support: Calendar management for the VP Regional General Counsel (GC) Europe, Middle East & APAC
• Travel coordination: Booking business trips and handling expense reports for the VP GC and Legal Team Berlin

Support students with regular queries concerning the requirements, structure, schedule, and enrolment procedure of curricular activities (courses, master's thesis, internships, skills workshops). Support is to be provided in person, via email, and via videocall ....

• Proactive diary management for busy investment bankers
• Arranging travel; organizing and providing detailed travel schedules
• Liaising with internal and external stakeholders to organize client meetings and full trip agendas
• Processing expenses and invoices in a timely manner

• Proactive diary management for busy investment bankers
• Arranging travel; organizing and providing detailed travel schedules
• Liaising with internal and external stakeholders to organize client meetings and full trip agendas
• Processing expenses and invoices in a timely manner

Calendar and time management for the Managing Director is part of your daily activities, including organization of internal and external meetings, travel arrangements and creation of related expense reports...

• Creation of airbills through UPS platform for shipment inbound and outbound between USA/Germany.
• Tracking shipments between German/USA/North America Customers.
• Oversee day-to-day shipping/receiving operations.

• Support the Marketplace Escalation Process by tracking cases and following up in collaboration with the sales teams
• Assist with the implementation and maintenance of the SDA Scorecard Process
• Support the monitoring and documentation of qualitative criteria defined in contracts

• Organization and execution of crew changes (correspondence with agencies, flight bookings, visa formalities, briefings)
• Selection of officers and crew ranks and coordination of mission planning
• Checking and applying for travel documents, visas and certificates
• Control of personnel appraisals

As a WORKING STUDENT ON OUR ADMINISTRATIVE SERVICES TEAM, you will actively support the smooth and efficient day-to-day operations of our office and work closely with our Office Operations and Reception teams. You will be an important point of contact for employees and contribute to a...

• Assisting and supervising technicians during their work in the laboratory and on company premises.
• Ensuring compliance with safety and operational guidelines.
• Documenting completed work and reporting any irregularities to the relevant departments.

• Provide day‑to‑day scheduling support for the Consul‑General, including arranging simple internal and external meetings and keeping diaries up to date.
• Assist with preparing and organising documents for meetings, such as collecting briefing papers and formatting presentations.