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• Support in the organization and execution of round tables as well as commercial sponsorship activities, particularly in connection with contract processes
• Creation of purchase requisitions (POs) for speaker honoraria and sponsorship activities

• Use of the press/mannequin
• Use of professional washing machines
• Responsibility for customers' linen in the entire process (from washing, cleaning, ironing to packaging)
• General cleaning of the department
• Help and support with other laundry-related activities

• Manage front office activities, including reception, visitor management, telephone services and the central email inbox
• Provide administrative and organizational support across departments and contribute to the smooth day-to-day operation of the office

• Manage calendars, travel arrangements, expenses, and meeting logistics.
• Coordinate leadership meetings, workshops, governance forums, and business reviews.
• Prepare presentations, agendas, meeting materials, and business documentation.

You keep our office organized, welcoming, and ready for growth: from maintaining common areas and supplies to coordinating vendors and ensuring our workspace always feels professional....

Support the administration of the archive of the different Programmes through the ESO Information Repository system (PDM) by generating and maintaining folder structures, updating metadata and populating the folders according to the Programmes' evolution....

• Record and review incoming and outgoing invoices, and prepare them for processing
• Keep invoice and payment records up to date and follow up on outstanding items
• Collect, organize, and prepare documents for DATEV and the tax advisors
• Prepare bank statements and supporting records for reconciliation

• Manage complex calendars, balancing competing priorities while keeping schedules aligned with business needs.
• Arrange travel and coordinate meeting logistics, anticipating requirements and managing changes.

• Campus: Campus des Nations
• Department: Secondary School Administration
• Contract type: Part-time (30 hours per week - 40 weeks per year) - 1-year fixed-term contract
• Start date: February 1st, 2027
• Application deadline: November 6th, 2026
• Reference: 400 031

• Processing and coordination of customer inquiries in close cooperation with sales colleagues
• Creation, processing and filing of offers and contract-related documents
• Administrative and preparatory support for contract processes within the DACH region

• Campus: Campus des Nations
• Department: Secondary School Administration
• Contract type: Part-time with variable hours (Baseline 30 hours per week, 40 working weeks per year) - 1-year fixed-term contract

• Efficiency — help our CEO move faster and get the best out of every meeting and email.
• Alert — your role is always to catch the ball, such that we keep the game in flow.
• Professionalism — help make the organization look and act professionally.

• Execution of the knowledge retention strategy
• Conducting comprehensive learning need analyses
• Development and maintenance of a comprehensive trainer matrix
• Running the Certified Training Facilitator process for internal trainers and SMEs
• Development of individualized training plans for team members

• Supporting the CEO Division Production by planning, preparing, and executing operational goals, identifying strategic priorities and tracking progress
• Leading critical projects and initiatives while collaborating with cross-functional teams to drive success and enhance processes

• Partner closely with the Area Director Central Europe to manage priorities, coordinate strategic activities and support effective decision-making.
• Lead complex calendar management, leadership meetings, travel arrangements and key business engagements.