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• Partner closely with the Area Director Central Europe to manage priorities, coordinate strategic activities and support effective decision-making.
• Lead complex calendar management, leadership meetings, travel arrangements and key business engagements.

• Provide organisational and administrative support to the Water & Agriculture and the Climate & Nature Departments;
• Support the preparation and compilation of proposals and prequalification documents;

• Supporting the migration of ETL pipelines between source systems and Snowflake
• Using SQL to validate data, check data quality, reconcile datasets, and identify discrepancies
• Monitoring pipeline executions, investigating issues, and helping resolve technical blockers

• Independently process insurance policy onboardings, offboardings and mutations accurately and on time
• Handle high volumes of structured, recurring operational tasks with care and consistency

• Own customer service end to end: the info mailbox, phone enquiries, the contact database and the customer newsletter
• Interpret stock reports and databases on your own, and turn them into valuable information for customers
• Proactively spot opportunities where the various teams can add value

• Support in the organization and execution of round tables as well as commercial sponsorship activities, particularly in connection with contract processes
• Creation of purchase requisitions (POs) for speaker honoraria and sponsorship activities

• Manage front office activities, including reception, visitor management, telephone services and the central email inbox
• Provide administrative and organizational support across departments and contribute to the smooth day-to-day operation of the office

You keep our office organized, welcoming, and ready for growth: from maintaining common areas and supplies to coordinating vendors and ensuring our workspace always feels professional....

Support the administration of the archive of the different Programmes through the ESO Information Repository system (PDM) by generating and maintaining folder structures, updating metadata and populating the folders according to the Programmes' evolution....

• Record and review incoming and outgoing invoices, and prepare them for processing
• Keep invoice and payment records up to date and follow up on outstanding items
• Collect, organize, and prepare documents for DATEV and the tax advisors
• Prepare bank statements and supporting records for reconciliation

• Processing and coordination of customer inquiries in close cooperation with sales colleagues
• Creation, processing and filing of offers and contract-related documents
• Administrative and preparatory support for contract processes within the DACH region