Senior Facility Coordinator (m/w/d)

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Four FM AB
Munkavégzés helye

Németország

Munkaidő, foglalkoztatás jellege
- Teljes munkaidő
- Általános munkarend
Elvárások
- Angol középfok és
- Német középfok
- 1-3 év tapasztalat
- Középiskola

Teljes munkaidő Általános munkarend

Angol középfok és Német középfok 1-3 év tapasztalat Középiskola

Állás elmentve

A hirdetést eltávolítottuk a mentett állásai közül.

Responsibilities

In this full-time, on-site role, you'll be the operational backbone of the Berlin office — ensuring smooth daily operations, managing suppliers and budgets, and maintaining a safe, efficient, and inspiring workplace.

You'll also collaborate with internal teams and regional Workplace Experience colleagues to implement best practices, drive improvements, and continuously enhance how employees experience the workspace.

Take full responsibility for on-site facility operations, including maintenance, inspections, and compliance with building and safety standards.
Manage service providers and contractors — ensuring quality, certifications, and cost control.
Oversee work orders, project reporting, and digital maintenance systems.
Handle budgeting, purchase orders, and invoicing in line with contractual and financial requirements.
Support smaller regional offices (Hamburg and Düsseldorf) when needed.

Ensure a welcoming, functional, and inspiring office environment that supports creativity and productivity.
Partner with internal teams on onboarding.
Plan and support internal events and activities that strengthen workplace culture.
Anticipate employee needs and continuously improve the on-site experience — from functionality to aesthetics.

Partner with regional Workplace Experience to align on global strategies and standards.
Identify opportunities for process improvement, cost optimization, and sustainability.
You will be using AI to enhance vendor management, reporting, and communication.

Requirements

Minimum 4 years of experience in facility coordination, integrated facility management (IFM), or office management within a corporate or creative environment.
Strong understanding of building systems (HVAC, electrical, safety) and facility processes.
Experience managing budgets, purchase orders, and supplier relationships.
Excellent communication skills in English and German (spoken and written).
A hands-on mindset with the ability to prioritize, plan, and solve problems independently.
A valid B-class driver's license is an advantage but not required.

You're a proactive, service-minded professional who thrives at the intersection of operations and people. You combine technical understanding with strong coordination skills and a passion for delivering excellence every day.

What we offer

Full-time, on-site (no hybrid work) — Monday–Friday.
Start date: as soon as possible or by agreement.
Berlin, Germany (with occasional travel to Hamburg and Düsseldorf)

Company info

Four FM is a rapidly growing company offering premium solutions in facility management—a dynamic business built on entrepreneurship, dedicated employees, and a strong corporate culture.

We are now seeking a Senior Facility Coordinator who is passionate about operational excellence and creating workplaces that enable people to do their best work. You'll play a vital role in combining top-tier facility operations with an engaging, people-centered environment.

Senior Facility Coordinator – via Four FM/Wisag

Step into a key on-site role at the Berlin office of one of the world's most influential tech and audio companies. You'll be part of a vibrant, creative workplace — supported by Four FM's international team and Wisag's local expertise in delivering first-class Facility and Workplace Management solutions.