RGT & Committee Coordinator

RGT & Committee Coordinator (80-100%)
The International Association for the Protection of Intellectual Property (AIPPI) is a leading global NGO focused on improving intellectual property (IP) protection. Based in Zurich, Switzerland, AIPPI is a politically neutral, non-profit organization with about 9,000 members from over 118 countries, including legal professionals, academics, and officials.
Vacancy Number:
2026/03
Starting date:
1 April 2026 or upon mutual agreement
Reporting to:
Reporter General, Executive Director
Cooperating with:
Reporter General Team, General Secretariat Team, various AIPPI Committees, individual AIPPI members, Congress and Event speakers, internal and external experts, government agencies
Your tasks:
Provide day-to-day operational and administrative support to the Reporter General Team, preparation and coordination of meetings, agenda and minutes
General administrative responsibility for supporting several AIPPI Committees
Coordinating AIPPI’s representations at government agencies
Preparation and coordination of conference calls and meetings
Coordination of scientific work
Administrative support in preparation for and during AIPPI's Annual World Congress (in particular for the program, speaker management and the resolutions, monitoring budget)
General correspondence with National / Regional Groups (e.g. study questions, coordination of questionnaires)
Your Profile:
Secretarial, commercial diploma, or vocational baccalaureate is welcome
Minimum of 10 years of work experience in executive assistance, office administration function or in a supporting role for a decision-making or scientific body
Hands-on, solution-driven mindset with an excellent structured approach and ability to adapt quickly to various situations
Strong written and verbal communication skills in a highly professional manner for an international business environment
Ability to work precisely and independently within tight deadlines
Desire to learn and implement knowledge across tasks and workflows.
Hospitality or event management experience is advantageous but not essential
Excellent language skills in English (native or fully proficient); other language skills (German, French, Spanish, etc.) desirable
Fully proficient with MS office tools (Outlook, Word, Excel, etc.)
Eligible for Swiss work permit
Willing and able to travel to AIPPI’s Annual Congresses and to various smaller meetings occasionally and probably on 1-2 occasions per year
Salary:
A competitive salary in line with the candidate’s qualifications and experience
Application:
Please send your complete application documents (CV, cover letter, work certificates, etc.) until jid01b7f26pn jit0312pn jiy26pn