Rgt & Committee Coordinator

The International Association for the Protection of Intellectual Property (AIPPI) is a leading global NGO dedicated to the development, improvement, and legal protection of intellectual property. Based in Zurich, Switzerland, AIPPI is a politically neutral, non-profit organization with about 9,000 members from over 118 countries, including legal professionals, academics, and officials.

Vacancy Number: 

2025/10

Starting date: 

1 Decemberor upon mutual agreement

Reporting to: 

 Reporter General and to Executive Director

Cooperating with: 

Reporter General Team, General Secretariat Team, various AIPPI Committees, individual AIPPI members, Congress and Event speakers, internal and external experts, National / Regional Groups, government agencies

Your tasks:

• Provide day-to-day operational and administrative support to the Reporter General Team, preparation and coordination of meetings, agenda and minutes
• General administrative responsibility for supporting several AIPPI Committees
• Coordinating AIPPI’s representations at government agencies
• Preparation and coordination of conference calls and meetings
• Coordination of scientific work
• Administrative support in preparation for and during AIPPI's Annual World Congress (e.g. program, speaker management, resolutions)
• General correspondence with National / Regional Groups (e.g. study questions, coordination of questionnaires)

Your Profile:

• Secretarial, commercial diploma, or vocational baccalaureate is welcome
• Minimum of 5 years of work experience in office administration,  executive assistance function or in a supporting role for a decision-making or scientific body
• Hands-on, conceptional and solution-driven mindset with an excellent structured approach and ability to adapt quickly to various situations.
• Ability to work precisely and independently within tight deadlines
• Strong written and verbal communication skills in a highly professional manner for an international environment
• Desire to learn and implement knowledge across tasks and workflows
• Culturally sensitive with experience working in international, multicultural settings
• Knowledge of CRM and membership systems (e.g. CRM Dynamics)
• Fully proficient with MS 365 (Outlook, Word, Excel, etc.)
• Excellent language skills in English (native or fully proficient); other language skills (German, French, Spanish, etc.) desirable
• Hospitality or event management experience is advantageous but not essential.
• Eligible for Swiss work permit
• Willing and able to travel to AIPPI’s Annual Congresses and to various smaller meetings occasionally and probably on 1-2 occasions per year

Salary:

A competitive salary in line with the candidate’s qualifications and experience

Application:

Please send your complete application documents (CV, cover letter, reference letters, etc.) to   until 30 November

Contact person:

Please contact if you have specific questions.

Deadline:

The deadline for submission of applications is 30 November 2025.