Office of Regulatory Relations-Executive Assistant & Regulatory Liaison-Frankfurt

The Executive Assistant & Regulatory Liaison provides comprehensive, high-level administrative and logistical support to a senior team lead/region head while also serving as a critical internal coordinator for regulatory engagements, managing the logistical and administrative aspects that support direct interactions by other designated personnel. This dual-focused role requires exceptional organizational skills, discretion, and the ability to manage complex calendars, coordinate travel, handle confidential communications, and manage expenses, alongside facilitating seamless information flow, efficient scheduling, and comprehensive logistical support for all regulatory interactions within a fast-paced, highly regulated environment.

• Calendar & Scheduling Management: Manage and coordinate the scheduling of all regulatory meetings, including sending invitations, conference room reservations and ensure appropriate setup for all meetings, especially regulatory engagements. Additionally, proactively manage and optimize the senior team leadâs/region headâs calendar, strategically prioritizing engagements and ensuring coordination across time zones. Anticipate potential conflicts and proactively resolve scheduling challenges. Additionally,
• Travel & Logistics Coordination: Plan and execute travel arrangements for the senior team lead, adapting itineraries as needed.
• Communication & Stakeholder Management: Serve as a professional point of contact for internal and external stakeholders, and for internal teams supporting regulatory affairs. Manage confidential communications, screen correspondence, and prioritize inquiries with judgment. Facilitate the efficient flow of information and communications between internal teams and the regulators, ensuring timely and accurate exchange through designated internal channels.
• Information & Records Management: Maintain confidential files, records, and databases, ensuring accuracy and accessibility. This includes organized records of all regulatory communications, schedules, and access logs.
• Expense Management: Meticulously process and track expenses, reconcile credit card statements in compliance with company policies.
• Regulatory Access & Support: Coordinate the preparation of necessary information and access for onboarding processes, working with relevant internal teams.