Office Manager /team- & Client Assistant - Family Office

The international single-family office Wille Finance is based in Switzerland with offices in Zurich and Zug. Founded in 2007, we have grown into a team of 30 dynamic professionals with an investment focus in Real Estate, Listed Assets, and Private Equity.

Are you an organizational talent with a passion for making things run smoothly? Do you enjoy taking initiative, working with people, and creating an environment where everyone can thrive?

For our Zurich office we are looking for an:

Office Manager /Team- & Client Assistant (100%)

Main responsibilities:

• Support the team, management and key client in different projects
• Provide support to the Personal Assistant of key client, with occasional 24/7 availability
• Property Management: liaise with staff, suppliers and third parties
• Organize office operations and procedures, manage databases
• First point of contact for phone calls, correspondence and queries in general in German and English
• Schedule & attend meetings if needed and be responsible for the minutes
• Make travel arrangements, manage expenses and petty cash
• Organize company events (e.g. Summer & Xmas Party)
• Order, negotiate and maintain office supplies, stationery and IT equipment as needed
• Oversee IT matters in collaboration with our external IT partner

Required Skills & Assets:

• Min 3 years’ proven experience as an assistant or in a similar role
• High level of commitment, discretion and confidentiality
• Proactive mindset, with the ability to add value to day-to-day work and projects
• Hands-on mentality with strong prioritization skills
• Initiative and anticipation of needs
• Attention to detail and problem-solving skills
• Team player and great interpersonal skills
• Excellent communication skills in German and English
• Driver’s licence (preferably with own car)

What we offer:

• Be part of a dynamic team with flat hierarchy and excellent team spirit
• Hands-on job with active involvement in operations and projects - where you can truly shine
• High degree of autonomy and opportunity to build up knowledge and experience
• Supportive with individual development (further educations, languages, etc.)

Interested?

We’d love to hear from you — apply now and become part of our great and international team at Wille Finance!