Office Manager / Administrative Coordinator

Office Manager / Administrative Coordinator
The Moovimenta Group is a Swiss based, family-owned organization with Revenues exceeding 850M CHF and 5000 employees. The Group currently comprises four Divisions: Habasit, , NGI and TRAPO.
In addition to our four Divisions, the Group functions also host our Corporate Accelerator, based in Zurich, Switzerland.
You will ensure that our office runs smoothly.
As the organizational hub and central point of contact, you will coordinate administration, purchasing, logistics, IT, and finance support, and take care of our team's day-to-day business. You will connect our local team with the central services of the headquarters and be the "glue" that brings processes, people, and procedures together.
If you enjoy taking on responsibility, working in a structured manner, and enjoy a varied all-rounder role, then you've come to the right place.
Job Description
Office & Administration
First point of contact for office matters
Visitor and meeting coordination
Office logistics and supplies
Support for communication
Events, onboarding/offboarding
General administration
Purchasing & ERP
Creation and tracking of purchase orders in SAP
Supplier master data maintenance
Coordination with suppliers and stakeholders
Finance Support
Invoice processing
Cost center allocation
Tracking open items
Supporting budgeting and controlling
IT & Logistics
Coordination of IT requests
Hardware/license management
Organization and tracking of national and international shipments
Your Profile
Several years of experience as an office manager, administrative assistant, or in operations support
Highly structured, reliable, and independent way of working
High service orientation, hands-on mentality, and sense of responsibility
Organizational skills with a keen eye for detail
Experience with ERP systems (ideally SAP) and MS 365
Enjoyment of an international, dynamic environment
German: fluent | English: very good business knowledge
What we offer
Versatile and responsible hub function with insight into several areas of the company
Broad range of tasks and creative freedom
International cooperation and short decision-making processes
Collegial, supportive team
An attractive workplace with personal development opportunities in a motivating work culture
If you are eager to join a dynamic, innovative and diverse company and to quickly progress while making a difference in an impact-oriented culture, then the Offise Manager role could be a great fit.
We look forward to receiving your online application in English!
Please note that applications from recruitment agencies will not be considered. jida1aa357pn jit0311pn jiy26pn