Executive Assistant / Office Manager – Management Assistant, Assistenz der Geschäftsleitung, Assistenz der Geschäftsführung bzw. Mitarbeiter Verwaltung / Mitarbeiter Office Administration (w/m/d)

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DKSH GmbH
Munkavégzés helye

Hibrid

Munkaidő, foglalkoztatás jellege
- Teljes munkaidő
- Általános munkarend
Elvárások
- Angol felsőfok és
- Német felsőfok
- 1-3 év tapasztalat
- Középiskola

Teljes munkaidő Általános munkarend

Angol felsőfok és Német felsőfok 1-3 év tapasztalat Középiskola

Állás elmentve

A hirdetést eltávolítottuk a mentett állásai közül.

Responsibilities

Support European and German business leaders with a wide range of administrative and organizational tasks, including email management, appointment scheduling, and tracking pending items
Handle end-to-end travel arrangements, including flights, hotels, and credit card claims
Prepare meeting materials proactively, draft and consolidate presentation slides, and update relevant documents
Manage the company fleet, including administration and coordination of vehicles
Lead office-related projects, from planning and vendor sourcing to execution and progress monitoring
Organize company events and team outings
Serve as the first point of contact for general calls and office reception
Maintain office supplies, postage, and food and beverage orders across German offices
Process invoices and manage vendors for fleet and general office needs

Requirements

Proven experience in a similar position, preferably at the executive level
Proficient with MS Office tools
Responsible, integral, loyal, and discreet personality
Precise, solution-oriented, extremely independent, and efficient ways of working
Enthusiasm for multicultural, international environments
Fluent in German and English, both written and spoken

What we offer

Flexible time arrangement and partial work from home possibilities (up to 40%)
Remuneration: In addition to your salary, you will receive holiday pay, Pluxee lunch vouchers and a paid ticket for the public transport (Deutschlandticket)
Performance-related remuneration with attractive company pension provision
Health insurance coverage
Company fitness: We collaborate with Urban Sport Club for a gym membership
Centrally located office at Baumwall in Hamburg

Company info

DKSH's purpose is to enrich people's lives. For 160 years, we have been marketing, selling, and distributing high-quality products and brandsfor multinational and Fortune 500 companies. Through our Business Units Consumer Goods, Healthcare, Performance Materials, and Technology, we deliver sustainable growth for our partners. We contribute to improving the quality of life for our employees and people in the local communities in which we operate. Headquartered in Switzerland, DKSH is publicly listed and operates in 36 markets across Asia Pacific, Europe, and North America. We employ over 28,000 specialists and produced net sales of CHF 11.1 billion in 2024.

Are you a master of calendars and office organization? Join us in Hamburg as an Executive Assistant & Office Manager (w⁠/⁠m⁠/⁠d).

As an essential support to our European and German business leaders for the DKSH Performance Materials Business Unit, you will tackle diverse administrative tasks, proactively ensure our offices run efficiently, and stay full of energy.