Assistenz der Geschäftsführung und Project Management Officer

Main purpose of the role:

This is a dual‑focused position combining Executive Assistant duties with a strong Project Management Officer function.

As the Executive Assistant (60%), you'll ensure the smooth running of the Consul‑General's office—managing the diary, coordinating briefings, handling enquiries, organising travel and visits, and keeping the Munich office operating efficiently.

As the Project Management Officer (40%), you'll support DBT Germany's strategic operations—coordinating meetings, supporting senior leadership engagement, managing internal documentation, analysing business intelligence, organising events, and ensuring seamless delivery of ministerial and senior visits.
You will be a central part of a high‑performing, international team that values collaboration, quality service, and creativity.

What you will do:

Administrative Support (Executive Assistant Support – 60%)

• Provide day‑to‑day scheduling support for the Consul‑General, including arranging simple internal and external meetings and keeping diaries up to date.
• Assist with preparing and organising documents for meetings, such as collecting briefing papers and formatting presentations.
• Support the coordination of visit programmes by arranging logistics such as booking rooms, transport and basic itineraries.
• Handle general office tasks including managing incoming calls, organising correspondence, and keeping shared team calendars and files updated.
• Assist with processing travel claims, expenses and other routine administrative tasks.
• Provide basic administrative cover for colleagues in Germany when required.

Administrative Project Support (PMO Support – 40%)

• Help set up meetings by preparing straightforward agendas, taking notes, and recording attendance.
• Provide administrative support for organising internal events, including booking venues, managing sign‑ups, and helping with materials.
• Assist teams in coordinating ministerial and senior visits by updating schedules, distributing information, and maintaining shared documents.
• Support internal governance meetings by preparing document packs and following up on basic action points.
• Collect and enter data for internal reporting, helping to maintain simple spreadsheets and summaries.
• Keep project documentation organised and help maintain internal communication channels such as shared inboxes or teams sites.

Other Duties

• Provide general administrative assistance to support the overall work of the Consulate‑General, including supporting crisis exercises and responses in an administrative capacity when required.

What will you love about this role:

• An international, diverse and highly collaborative environment across Germany and the UK.
• Strong learning & development opportunities - L&D Week, seminars, workshops, mentoring, coaching and cross‑network collaboration.
• Excellent work‑life balance, with flexible working patterns where possible.
• A supportive culture that values professionalism, teamwork, and innovation.
• Opportunities to engage in corporate initiatives such as Greening the Network, the Women's Network, the Social Mobility Group and more.
• Being part of an organisation committed to fair, open and merit‑based recruitment and equal opportunities for all.

Don't miss out on this fantastic opportunity!