Assets Administrative Support- Portuguese Speaking

As a leading global energy company, we provide heat, light and mobility to customers worldwide. Across the bp landscape, we’re home to a range of brands across many areas of our industry.??We’re investing in today’s energy system and helping build out tomorrow’s.?So while we’re still in oil and gas, over the next decade we’ll become a different kind of energy company. We’re decarbonizing and diversifying our business, fundamentally transforming what we do so we can reach net zero by 2050 or sooner. We also have a strong mission to help the whole world reach net zero too – working across our industry to improve people’s lives.? 

It's an exciting time to join bp. Meeting the energy challenge requires many different approaches and solutions. And as part of Finance Business & Technology (FBT), you’ll be fully connected into the world of bp. You’ll play an increasingly important part within a network of like-minded colleagues partnering on strategic projects that stretch across the globe. And it starts with you. There’s a world of opportunities to build new skills, challenge yourself and grow a long-term career at bp. And no matter where you work, your role will have meaning, purpose and impact. So if you want to be part of a caring, supportive environment where you can realize your full potential, we’re with you.

Join our Team and advance your career as an

Assets Administrative Support- Portuguese Speaking

• Procure to Pay Process Maintenance & Construction:
• Creates purchase orders/ shopping cards for construction and maintenance team in Portugal and makes any necessary modifications and provides purchase order related information as required by the business, such as open times, due dates, and missing goods receipts.
• Support Construction and maintenance team opening projects.
• Process requisitions received from the business.
• Control and give good receipts following business requirements.
• Help to identify and resolve invoice problems and drives compliance to all BP pay-related agreements.
• Maintain up-to-date procedures and manuals as per requirements.
• Act as the first contact for the vendors for all matters related with payments PO’s and invoices.
• Act as an expert / coach within the local Asset team regarding the SAP related processes.
• Ad-hoc reporting: develop and maintain different kind of reports related to SAP, Procurement, Asset register, eMaintenance and Invoicing.
• Register and update Budget database Capex maintenance umbrellas
• Maintenance support:
• Management of maintenance tickets resulting in an insurance claim.
• Support operations and commercial team in the insurance process.
• Reporting of maintenance performance to Insurance coordinator.
• Reporting of insurance claims including accruals and budget to Insurance coordinator.
• Support on the new vendors creations.
• Create and maintain the database with the real asset register in Portugal for the equipment’s in the maintenance scope - Require information from contractors and upload in the eMaintenance tool system.
• Support reactive maintenance tickets at eMaintenance tool, managing claims or delays
• Get reports from the eMaintenance tool to provide the maintenance manager for different analysis
• HSSE:
• Support the new vendors creations and manage P2P process.
• Record incidents in the IRIS database.

• Bachelor’s Degree or equivalent relevant experience might be considered
• Minimum of 3-5 years of relevant working experience.
• Fluency in Portuguese and English.
• Excellent knowledge of MS Office, SAP, Excel
• Good oral and written communication skills.
• Strong administrative and analysis skills.

• Different bonus opportunities based on performance, wide range of cafeteria elements
• Life & health insurance, medical care package
• Flexible working schedule: home office up to 2 days / week, based on team agreement
• Opportunity to build up long term career path and develop your skills with wide range of learning options
• Family friendly workplace e.g.: Extended parental leave, Mother-baby room
• Employees’ wellbeing programs e.g.: Employee Assistance Program, Company Recognition Program
• Possibility to join our social communities and networks
• Chill-out and collaboration spaces in our beautiful Budapest Agora and Szeged offices e.g.: Play Zones, Office massage, Sport and music equipment

bp Hungary won the Most Attractive Employer 2024 Award (SSC / BSC sector) fourth time in a row at PwC's annual employer research. Come and join us!