Agoda International Hungary Kft.

Office Administrative Assistant (2 years contract)

Advertisement text:

    Roles & Responsibilities:

    • Welcome, greets and register visitors, vendors, clients, candidates, customers and inform appropriate personnel
    • Ensure compliance physical security policies, manage entrance cards
    • Keep log book record of visitors, vendors, clients signing in and out of the office
    • Manage, monitor and ensure reception, rear entrances of the building area is clean, tidy and projects a business-like image
    • Manage calendar invites, scheduling meetings
    • Answer incoming calls, determine purpose of calls and forward calls to appropriate personnel
    • Act as a point of contact internally, externally & in emergency situations
    • Handle mails & deliveries
    • Maintain office stationary/kitchen supply
    • Handle facility related matters such as: water supply, kitchen appliances, coffee pads etc.
    • Create/update/manage telephone extensions, parking cards, seating plan
    • Assist in fixed assets inventory set-up, vendor registration
    • Prepare training materials (printing, binding, registration of attendance)
    • Assist other clerical duties such as filing, data entry, copying, faxing and scanning
    • Prepare meeting room for internal client meetings (table arrangement, order sandwiches if required etc.)
    • Assistance to invoice, expense report processing
    • Assistance to preparing staff all / office events
    • Manage medical check attendance of the employees
    • Assist to supervise the maintenance of office facilities & equipment
    • On site preparation for new hires i.e. workstation, access card, welcome email and other local onboarding activity
    • Other clerical and administrative support as required by manager & supervisor

Expectation:

    Qualifications:

    • We do NOT Sponsor work permit/visa for this role
    • You must have fluent English and Hungarian Communication skills (verbally & written).
    • Strong planning and organizational skills
    • Demonstrated ability to juggle multiple priorities, ability to multitask
    • Well-developed interpersonal skills, friendly manner
    • Strong team player and goal oriented personality
    • Professional appearance and manner
    • Willing to learn & explore
    • Attention to details
    • Computer literacy (e.g. Excel, Outlook)
    • Punctual

What we offer:

    What we offer:

    • 2 year fixed term contract
    • Entry level
    • 5 day work week, weekend and Public Holiday days are off
    • Competitive salary
    • Annual bonus
    • Discounted hotel accommodation; anywhere in the world
    • Exposure to travel industry
    • Work culture: balance in work and life
    • Work environment: multinational
    • Dress code: smart casual

Sector(s):

  • Administration, Assistance, Office Work
  • Administrator, Document Manager
  • Full time

Experience required:

  • professional experience is not required

Required language level:

All of these are:

  • English - higher advanced/fit for negotiation
  • Hungarian - native

Job location:

1062 Budapest, Teréz körút 55.

Application deadline:

2019. 01. 31.

How to apply/contact information:

PLEASE SUBMIT YOUR UPDATED RESUME IN ENGLISH ONLY