Document Controller Team Lead (m/f/d) | Munich, Germany

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Cég neve

spaceopal GmbH
Munkavégzés helye

Hibrid • München

Munkaidő, foglalkoztatás jellege
- Alkalmazotti jogviszony
- Általános munkarend
Elvárások
- Angol felsőfok és
- Német középfok és
- Olasz középfok
- 1-3 év tapasztalat
- Középiskola

Állás elmentve

A hirdetést eltávolítottuk a mentett állásai közül.

Responsibilities

Tasks and Responsibilities:

Coordinate all Document Control related activities and ensure the team is implementing the applicable procedures
Develop and maintain operational procedures related to documentation management
Define and update the Document Control System (DC internal procedures, processes, requirements for dedicated tools/applications) for the projects
Define and update the training material for the team
Train new team members, monitor and supervise the related task execution
Receive, store, distribute and trace all documentation deliveries from / to external/internal parties including classified documents up to RUE/EUR by facilitating defined tools
Perform quality checks and support updates/adjust documentation to meet PA and customer documentation management rules/requirements
Trigger corrections/updates in case of issues
Follow-up / sort-out problems related to documentation deliveries
Maintain delivery records and support all kind of reporting needs related to documentation delivery and status of unclassified and classified documentation (up to RUE/EUR), by facilitating defined tools
Monitor the status of documentation/deliveries within centralized tools, providing dedicated reports on request
Preparing data packs to meet delivery milestones
Support customer enquiries and provide status and reporting
Verify consistency and integrity with former deliveries to the customer
Support the dissolving of issues/problems related to the document management and underlying data records
Perform regular checks on centralized tool/database
Support audits at Spaceopal / subcontractor level related to the documentation status / integrity
Definition and monitor of KPI for Subcontractor's Documentation Office

Requirements

Required Qualification and Experience:

Appropriate high school degree
English fluent plus one additional language (preferably German or Italian)
Used to work target oriented, good organisational skills (time management, efficiency, dealing with parallel issues, work under stress etc.)
Commitment and conscientiousness, customer orientation, good communication skills
Minimum 5 years experience in documentation management in large space and/or telecommunication programs, experience in ESA/EUSPA programs would be a plus
Experienced in using office tools (WORD, EXCEL etc.)
Experiences related to standardisation and quality reviews on documentation products
Good understanding of a technical infrastructure and its related assets

What we offer

30 days annual leave
Work-life-balance, e.g., through flexible working time models and mobile office options (if job function applicable for mobile work)
Employer supported: pension scheme, job ticket and EGYM Wellpass
Employer supported canteen, free coffee & fruit service
Centrally located office
Personal development and training options
Regular company and team events
International working environment, dynamic, multicultural and motivated teams

Company info

Spaceopal is the prime service operations contractor for the European Galileo Satellite Navigation System and manages all Galileo Service Operations. The awarded European Commission (EC) contract to Spaceopal is more than just its satellites in space. Galileo Service Operations will provide high-quality positioning, navigation and timing services to users across the whole world as a civil-controlled service with guaranteed continuity of coverage.