Coordination & Finance Assistant

Jelentkezés profillal

Cég neve

Global Leading Conferences Kft.
Munkavégzés helye

Global Leading Conferences Kft. - Budapest, Capital Square, Váci út 76, 1133

Munkaidő, foglalkoztatás jellege
- Teljes munkaidő
- Alkalmazotti jogviszony
- Általános munkarend
Elvárások
- Angol felsőfok
- Pályakezdő/friss diplomás
- Főiskola

Állás elmentve

A hirdetést eltávolítottuk a mentett állásai közül.

Feladatok

Key Responsibilities
Event & Coordination Duties

Inform delegates about event details and provide full support throughout the event cycle.
Professionally use Zoom, Microsoft Office, and Google Workspace tools to coordinate tasks.
Search for venues, negotiate pricing, and manage venue-related requirements.
Handle contracts and maintain continuous communication with external partners to ensure smooth event execution.
Moderate events and assist with onsite or virtual execution.
Travel to conferences and support the operational execution of events.
Assist the production team with administrative and operational tasks.
Create and organize post-event programs while adhering to budget limits.
Update and maintain internal databases and spreadsheets.
Prepare statistical reports and evaluation summaries after events.
Communicate with clients, resolve issues promptly, and ensure satisfaction.
Manage travel and accommodation arrangements for the production team.

Finance-Related Duties

Maintain accurate financial records and ledgers.
Assist with bank reconciliations and month-end closing procedures.
Prepare and issue invoices in a timely and accurate manner while addressing and resolving any invoicing discrepancies.
Address vendor billing inquiries and manage all related documentation, including the processing of change requests such as updates to addresses, payment methods, or contact information.
Assist in the collections process to ensure timely follow-up and the reduction of outstanding accounts receivable balances.
Ensure compliance with internal financial policies and procedures.
Support the finance team with general accounting tasks.

Elvárások

Qualifications

Experience in event coordination or administrative roles is preferred.
Previous experience in accounting or finance roles is an advantage.
Proficiency in Microsoft Office (especially Excel) and Google Workspace.
Strong attention to detail with excellent organizational skills.
Ability to multitask and manage responsibilities independently.
Strong communication skills and a proactive, problem-solving attitude.

Amit kínálunk

About the Role
GLC Europe is seeking a highly organized and proactive Coordination & Finance Assistant to support both our event production and finance teams. This role is ideal for someone who enjoys a mix of administrative, coordination, and finance-related tasks and is eager to be part of a dynamic international events organization.

Céginformáció

Global Leading Conferences is dedicated to designing, creating and executing impactful and practical conferences, masterclasses and in-house trainings.
We take pride in empowering thousands of professionals around the world to learn, network, make connections, and do business with thought leaders and visionaries across multiple industries.
GLC actively collaborates with professionals in major sectors, such as Finance, Pharmaceutical, Human Resources, Health, Safety & Energy, to understand the challenges of each industry and to develop exclusive and top-tier learning and networking platforms to solve them.